Project Manager

Project Manager

(Freelance, Part-time)

MNI - Medical Nutrition International Industry

Brussels, Belgium

The Medical Nutrition International Industry (MNI), an international not-for-profit association registered in Belgium, is looking to hire a highly organised Project Manager (PM), able to demonstrate exceptional time management skills to perform project management and implementation of set activities to achieve the projects aims.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Key responsibilities

We are seeking a skilled project management consultant to support our organisation's strategic initiatives, focusing on coordination, event planning, and stakeholders' projects coordination for MNI.

• Create and maintain project documentation, timelines, and status reports;
• Support project planning, resource allocation, and milestone tracking;
• Manage stakeholder relationships for co-funded projects, ensuring effective communication and progress tracking;
• Coordinate at least one working group and facilitate cross-team collaboration;
• Develop and implement comprehensive plans for MNI’s anniversary activities.

Detailed project manager tasks and organisational structure:

Reporting Structure:

• Reports directly to the Deputy Executive Director (DED);
• Collaborates with the AMM, ED and CM.

Specific Tasks:

1. Project management, including for 2025, MNI’s anniversary activities:
   • Maintain project management documentation;
   • Use project management software for tracking;
   • Prepare monthly progress reports;
   • Support budget tracking and financial reporting;
   • Develop comprehensive event planning timeline;
   • Coordinate event logistics and stakeholder involvement;
   • Manage budget allocation for anniversary activities;
   • Create detailed implementation strategy;
   • Track project milestones and deliverables.
2. Working Group Coordination:
   • Schedule and facilitate working group meetings;
   • Prepare meeting agendas and minutes;
   • Track action items and follow-up tasks;
   • Ensure cross-team communication and alignment.
3. Stakeholder Project Management:
   • Maintain detailed tracking of co-funded projects, by updating MNI’s tracking project status report;
   • Conduct regular stakeholder check-ins;
   • Monitor project budgets and timelines;
   • Prepare progress presentations for leadership.
4. Interdepartmental Relationships:
   • Works closely with finance, communications, and operations team members;
   • Acts as central point of communication for cross-functional projects.

A detailed scope of work will be shared with the short-listed candidates.

Qualifications

• Bachelor's degree in Business, Project Management, or related field; experience in the field of healthcare, health policies, and nutrition is an important asset;
• Minimum 3 years of project management experience;
• Proven track record of successful project coordination;
• Strong communication and interpersonal skills;
• Proficiency in project management tools and software;
• Experience with event planning and stakeholder management.

Skills sought:

1. Technical Skills:
   • Proficiency in one project management tools, preferably compatible with Office 365 (Microsoft Project, Trello, Asana);
   • Budget tracking and financial management;
   • Risk assessment and mitigation strategies;
   • Detailed reporting and documentation;
   • Performance metrics and KPI development.
2. Interpersonal Skills:
   • Exceptional communication (verbal and written);
   • Active listening;
   • Conflict resolution;
   • Stakeholder engagement;
   • Cultural sensitivity;
   • Diplomacy and tact;
   • Ability to negotiate and mediate;
   • Collaborative team approach.
3. Strategic Competencies:
   • Strategic thinking;
   • Problem-solving;
   • Adaptability;
   • Proactive planning;
   • Decision-making under pressure;
   • Relationship building;
   • Multi-stakeholder coordination.
4. Professional Attributes:
   • Emotional intelligence;
   • Professional discretion;
   • Self-motivation;
   • Time management;
   • Organisational skills.
5. Qualifications Validation:
   • Demonstrable track record of successful project delivery;
   • Experience in multi-stakeholder environments.

Work Details

• Part-time position: 22 hours per week;
• Flexible work arrangement, within the Brussels standard time working hours (9 to 5 pm), presence at MNI’s office in Brussels, at least once a week; availability for twice two full days day workshops needed (spring and autumn); the person needs to be based in Brussels, or its vicinity;
• Some travelling required: minimum 3 times a year for meetings abroad;
• Consultant/contract role.

To apply please send a cover letter (no AI) and CV to Catherine.Hartmann@medicalnutritionindustry.org before 6 February 2025.

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Belgium      Consumers, Public Health and Food Safety      Hybrid      Industry Association      MNI - Medical Nutrition International Industry