Policy and Project Officer

PROSAFE - Product Safety Forum of Europe

Brussels, Belgium

PROSAFE is seeking to recruit a Policy and Project Officer to expand our current team. This is a new role to add capacity as we are expanding our operations, and not a replacement of an existing role.

Job purpose:

Contribute to the implementation of PROSAFE’s portfolio of EU-funded projects;
Work with a diversified group of stakeholders across Europe;
Be involved in administrative, communication, coordination, and technical reporting activities;
Support the design and build-up of new project proposals/tenders;
Undertake project management activities to ensure smooth and efficient processes are in place.

Responsibilities:

Contribute to writing and reviewing project reports, deliverables, memos, factsheets, case studies, etc., in collaboration with senior staff;
Support with the project management by following and monitoring the implementation of various project tasks;
Participate in project meetings and conferences as required, and preparing supporting or follow-up materials (such as presentations, minutes and reports) including correspondence with facilitators, participants, and stakeholders, and the implementation of relevant tasks for EU-funded projects and Joint Actions;
Support the organisation of events, including communication with vendors to book meeting facilities, hotel rooms, and catering ensuring that all costs are within the budget and invoices are received in line with the project requirements;
Support the organisation of logistics activities including conducting public procurement procedures and liaising with all involved parties to ensure a smooth and timely transport of product samples to laboratories in Europe, this within the project deadlines and budget;
Perform administrative tasks such as processing of invoices and reimbursement forms ensuring the eligibility of the reported costs including liaison with project partners;
Undertake general or ad hoc administrative, financial reporting and project management tasks;
Proofreading and editing various project reports and project materials;
Continuous communication and collaboration with project participants, membership, stakeholders and third parties;
Identify and assess project opportunities (Calls for Proposals/Calls for Tenders) published by the European Commission;
Provide support in dissemination and communication activities, including social media management, and creation of visual content;
Support the preparation/drafting of proposals in response to tenders and calls for proposals issued by the EU Institutions, including ad hoc research and data collection;
Provide back-up and additional assistance to other members of the team and performing any other task related to the area of competence.

Profile:

University degree of 3 or 4 years in a relevant field, such as Political Sciences/International Affairs, Sociology, Economics, Business, Environmental Studies, Communication, Sciences and Technology, or other relevant field;
At least 3 years’ experience in in a similar role;
Proven experience working in an international context and liaising with stakeholders from different EU countries;
Working experience in FP7, H2020, Life, etc.;
Knowledge of legal requirements involved with contracts and procurements.