Administration Officer/Manager

CIE - Cycling Industries Europe

Administration Officer/Manager

(Part-time)

CIE - Cycling Industries Europe

Brussels, Belgium

Can you make our wheels of run more smoothly? Cycling Industries Europe (CIE) is a trade association for companies working in the cycling sector, which has been operating in Brussels from early 2019. We need someone to join our team who can make our Brussels office and our administration processes run like a well-oiled machine, enabling us to bring the benefits of cycling to millions of people across Europe.

Scope of role

To strengthen the capacity of CIE to support the industry by building and sustaining the administrative, membership and governance activities of the association. To make the office and administrative services of CIE run smoothly, allowing the rest of the team to concentrate on their own tasks and roles.

Responsibilities can include

  • Manage and process payroll and employee benefits including Social Secretariat and employee benefit providers, pensions provider;
  • Carry out banking, invoicing and payments processing;
  • Manage day to day activity with accountant, bank, insurance companies and brokers, Belgian regulatory/registration bodies, landlord/office, office suppliers etc.;
  • With our outsourced accounting company ensure that annual, management and project accounts are available;
  • Create and implement employment policies in compliance with Belgian law and good practices, be the first point of contact for staff on HR policy queries;
  • Provide financial content for our EU co-funded project reporting and any new applications.

Where capacity allows and candidates have relevant experience the role could extend to:

  • Obtain professional advice and services such as legal, IT service providers, HR specialists;
  • Sourcing and managing IT services such as document management and contact database.

Qualifications/experience/competencies

  • Three years of relevant experience working either in an ASBL/VZW or AISBL/IVZW in Belgium, preferably with a variety of previous employers giving breadth of experience;
  • Efficiently dealing with outsourced service providers and administrative services including financial, administrative, legal, regulatory and human resources;
  • Producing financial reports from accounting systems;
  • Can identify needs and create new service arrangements when required;
  • Excellent communication skills in English and an official Belgian language. (Currently most official contracts and documents are set up in French);
  • Bring structure to tasks, giving high attention to detail, accuracy with reporting and administration;
  • Flexible, able to adapt to current needs and development of the organisation;
  • Able to fit into a start-up culture.

A recruitment pack for the post with more information can be found here.

How to apply

A CV together with a covering letter expanding on the application for the post should be sent in confidence using the email address info@cyclingindustries.com by close of business on Monday 20th January 2020. Include details of your current salary or suggested invoiceable daily rate in the covering letter.

Note: only short-listed candidates will be contacted.

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2020

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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