Head of Administration

EIGE - European Institute for Gender Equality

Head of Administration

EIGE - European Institute for Gender Equality

Vilnius, Lithuania

VACANCY NOTICE REF: EIGE/2019/TA/11/AD12

The European Institute for Gender Equality (EIGE) is organising a call for applications with a view to establishing a reserve list for a Head of Administration.

This post oversees the delivery of all of the key administration functions necessary for the day-to-day work of the Agency. The Head of Administration reports to the Director and collaborates closely with the Head of Operations and the Head of Knowledge Management and Communications.

The Head of Administration is responsible for the management of the Administration Unit including budgeting and finance, general services, human resources, ICT and procurement, to ensure that resources are used in the most effective and efficient manner, and in accordance with EU rules and guidelines. The post-holder may also be called upon to exercise the powers of Appointing Authority and Authorising Officer when the Director is absent.

The responsibilities of the post include the following:

  • To oversee all aspects of the administration of EIGE, including budget and finance, procurement, coordination of internal controls and audits, HR and ICT management;
  • To contribute as part of the management team to the overall leadership and strategic development of the Institute;
  • To support the Director in facilitating EIGE’s strategic planning and annual management plans with regular reporting and advice on administrative and financial matters;
  • To support the Director in the sound financial management of EIGE to ensure the regularity and legality of all financial transactions in accordance with the EIGE Financial Rules;
  • To oversee the preparation the relevant administrative sections of the Programming Document/s, annual work programmes and annual reports, ensuring their development and implementation in coordination with the other Units of EIGE;
  • To ensure development and continuous improvement of administrative policies and their proper application in accordance with the legal framework governing EIGE’s work;
  • To ensure effective people management within the Administration unit in accordance with the rules and regulations applying at EIGE and in line with individual objectives for each member of the team;
  • To ensure that staff of the unit are informed on all relevant policy and strategic aspects at EU level that affect EIGE and the Unit and to monitor and process developments in these areas;
  • To ensure a smooth audit process for the European Court of Auditors and support to the Director in relation to the discharge procedure with the European Parliament;
  • To liaise with EU institutions and agencies with a view to exchange experience and good practices.

The place of employment shall be Vilnius. English is the working language at the Institute. A contract under Article 2f pursuant to the conditions of employment of other servants of the European Union is offered, subject to nine months’ probation. The contract is for three years and may be renewed.

The pay consists of the basic remuneration as well as allowances depending on jobholder’s personal situation. The gross basic salary before deductions and the correction coefficient weighting of 74.3% for Lithuania, starts at approximately €11,363 and may be higher depending on the length of experience of the chosen candidate. Salaries are subject to tax at source and exempt from national taxation. Deductions are made for medical insurance, pension and unemployment insurance.

The deadline for applications is 21 November 2019 at 13:00 Eastern European Time. Further information and an application form are available here: https://eige.europa.eu/recruitment/eige-2019-ta-11-ad12.

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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