Project Officer

CEPS - Centre for European Policy Studies

Brussels, Belgium

Main tasks

The Project Officer will be responsible for preparing and managing projects within different CEPS units and across a network of partner institutes throughout Europe. They will work in close cooperation with CEPS research and operations staff. The main tasks include:

Project implementation

Oversee the implementation of research projects, including the preparation of technical reports and budgetary and financial planning;
Maintain an overview of technical progress and adherence to project budgets;
Establish and maintain regular contacts and exchanges with project partners and subcontractors, representing CEPS externally;
Follow up on the progress of projects (using Salesforce and other tools);
Ensure the effective communication and dissemination of projects’ results;
Providing support to the respective Head of Unit in driving project-related initiatives.

Project development

Coordinate and draft tenders (e.g. for European Commission and Parliament) and project proposals (e.g. Horizon Europe), including background research, activities scheduling, budgeting and the overall management structure;
Liaise with internal and external partners and stakeholders for content and administrative matters.

Events organisation

Perform effective event planning and coordination based on the requirements of the different projects.

Your background and qualifications

Mandatory Requirements

University degree in European studies, law, economics, political sciences, international relations, business, public administration, or other relevant subject; a postgraduate degree in EU affairs or EU funding is an asset;
At least three years of relevant professional experience in project management, showing a good understanding of the EU funding programmes, in particular Horizon Europe;
Experience managing several different projects at the same time;
Knowledge of and relevant experience with grants and tendering procedures;
Interest in EU institutions, policies and policymaking;
Good negotiation skills and a diplomatic approach to conflict resolution;
Excellent English oral and writing skills, with other EU languages an asset;
Good analytical and organisational skills and the ability to meet tight deadlines and alternate priorities;
Good networking abilities and interpersonal skills for an international environment;
Good knowledge of Windows Office 365 (SharePoint, MS Teams, etc.), particularly an advanced command of Excel.

Desirable

Management of at least one large EU-funded project, preferably Horizon2020 or Horizon Europe;
Experience with foundations and other international donors;
Knowledge of and relevant experience with Monitoring and Evaluation;
Previous experience with Salesforce software;
Knowledge of other software or data visualisation programmes is a plus, i.e. Tableau, InDesign, Canva, MailChimp.

Your profile

You can work in a research team involving junior and senior colleagues and can organise your own workload;
You are able to work independently and manage project teams and donor relations;
You are eager to invest in building and maintaining a growing network of partners;
You can respect deadlines and juggle multiple tasks and changing priorities;
You possess a high level of accuracy, attention to detail and confidentiality;
You enjoy teamwork and are open to giving and receiving feedback;
You are proactive, self-motivated, results-oriented, creative and enthusiastic;
You are kind with a deep respect for diversity, and a strong sense of empathy towards colleagues;
You are enthusiastic to contribute not only towards the success of the CEPS unit(s) you will support, but also the whole of CEPS.

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