Manager - ELIXIR Project Management Office

EMBL-EBI - European Bioinformatics Institute

Hinxton, United Kingdom

Organisation data: ELIXIR Project Management Unit
Job Number: EX00071
Contract Type: Staff Member
Schedule Type: Full Time
Contract Duration-Length of Time (years/months): 3 years (renewable to a maximum of 9 years)
Advertised Grade-Grading: Grade 7, Monthly salary from £4,111 after tax, but excluding pension/insurance contributions + benefits
Closing date: 24 October 2024

About the team/job

We're excited to launch a new opportunity for a Manager to join the Project Management Office at ELIXIR in Hinxton, Cambridgeshire.

As our Project Management Office Manager, you will help us drive the professional project management practices that underpin the implementation of ELIXIR's scientific programme, enabling the effective management of our internal and external portfolio of projects.

This is an ideal role for someone who is forward thinking and able to proactively identify opportunities and ways to overcome challenges that could prevent ELIXIR projects from delivering their expected strategic value. By doing this you'll help us remove barriers regardless if they are technical, organisational or legal, in collaboration with internal and external stakeholders.

Your role

The main duties and responsibilities are as follows

Be responsible for the professional project management of the ELIXIR's portfolio of projects (comprising internal Commissioned Services and external grant-funded projects) to ensure that there is at all times an accessible overview of the portfolio with risks and opportunities clearly articulated and project responsibilities for Hub staff are transparent;
Proactively and collaboratively work with the Head of Operations to ensure that project budgets are correctly captured, forecasted and acted on within ELIXIR Hub budget process;
Work proactively and collaboratively with Head of Project management, Head of External relations and the ELIXIR Hub MT in the long-term planning of the ELIXIR project portfolio including maintaining an overview of proposal development responsibilities;
Work closely with the ELIXIR Head of Operations team to represent overall project portfolio in the implementation and operationalisation of ELIXIR's technical and scientific programme (e.g. Annual Work Plan, related project plans, payment processes and progress updates);
Supervise the project and task assignments of ELIXIR Project Management Office (PMO) members and work with the team to foster harmonised project management practices that take the needs of the ELIXIR Nodes into account and managing expectations and communicating effectively with internal and external stakeholders;
Drive the continuous improvement of project management practice across the ELIXIR Hub, constructively engaging with the other teams to align our overall practice;
As appropriate, take responsibility or contribute to one or more European Commission funded projects within the ELIXIR Hub's portfolio;
Collaborate closely with colleagues in the ELIXIR Hub team to ensure successful delivery of project commitments;
Be fully aware of ELIXIR's long-term strategy, particularly how it affects the projects that are being managed;
Apply ELIXIR's project management methodology and contribute to the continuous improvement of ELIXIR's project management capabilities.

You have

University degree, preferably in life sciences, computer science, or equivalent experience;
Experience in Project Management Team coordination (PI/Project Sponsor, Participants, Project Coordinators, Project Administrator, Communication, Event Organisation);
Experience in Project Management in an industrial, academic or research setting;
Ability to organise and independently manage delivery within a multidisciplinary, collaborative, team environment;
Experience in handling deadlines and a heavy workload by actively managing priorities;
Experience working in a team to deliver exceptional results;
Understanding of project management processes;
Exceptional accuracy and attention to detail;
Ability to evolve and adapt to the continuous improvements in processes, methodologies and technologies being used by the ELIXIR Hub.

You might also have

Active certification in Project Management e.g. PMP, PM2;
Leadership and coordination of all phases of project management processes.

Why join us

Do something meaningful

ELIXIR unites Europe's leading life science organisations in managing and safeguarding the increasing volume of data being generated by publicly funded research. It coordinates, integrates and sustains bioinformatics resources across its member states and enables users in academia and industry to access services that are vital for their research.

Our values

The ELIXIR Hub has a strong organisational culture which is defined by our core values. To ensure a good fit with our team, we look to recruit candidates who share our five values:

We work to benefit everyone;
We are trusted;
We work with a spirit of openness;
We strive for excellence;
We work in an environment of respect.

Enjoy lots of benefits

Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances;
Flexible working arrangements;
Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover);
Generous time off: 30 days annual leave per year, in addition to eight bank holidays;
Relocation package including installation grant (if required);
Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely);
Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances;
Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

For more details please see our employee benefits page.

What else you need to know

Contract duration: This position is a 3 year contract renewable to a maximum of 9 years;
International applicants: We recruit internationally and successful candidates are offered visa exemptions. Read more on our page for international applicants;
Diversity and inclusion: At ELIXIR, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities;
Job location: This role is based in Hinxton, near Cambridge, UK. You will be required to relocate if you are based overseas and you will receive a generous relocation package to support you;
How to apply: To apply please submit a cover letter and a CV through our online system. We aim to provide a response within two weeks after the closing date: 24^th October 2024.