Information Security Officer
eu-LISA - European Agency for the Operational Management of Large-scale IT Systems in the Area of Freedom, Security and Justice
VACANCY NOTICE: Ref. No: eu-LISA/16/TA/AD5/15.1
Post: Information Security Officer
Sector/Unit/Department: Security Sector
Function Group/Grade: Temporary Agent/AD5
Starting date: At the earliest 2nd quarter 2017
Level of Security Clearance: SECRET UE/EU SECRET
Closing date for applications: 06 February 2017 23:59 EET and 22:59 CET
Applicants are invited for the above mentioned position at the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (hereinafter referred to as “eu-LISA”), established under the Regulation (EU) No 1077/2011 of the European Parliament and of the Council of 25 October 2011 (hereinafter referred as “the Regulation”).
The seat of eu-LISA is Tallinn, Estonia. The tasks related to development and operational management of the current and future systems are carried out in Strasbourg, France. A backup centre is installed in Sankt Johann im Pongau, Austria.
eu-LISA is responsible for the long-term operational management of the second generation Schengen Information System (SIS II), the Visa Information System (VIS) and EURODAC. In the future, it may also be made responsible for the preparation, development and operational management of other large-scale IT systems in the area of freedom, security and justice, if so entrusted by means of separate legal instruments.
Core task of eu-LISA is to ensure the effective, secure and continuous operation of the IT-systems. The Agency is also responsible for the adoption of necessary measures to ensure the security of the systems and the security of data.
Beyond these operational tasks, eu-LISA is responsible for the tasks related to reporting, publishing, monitoring and organising specific trainings on the technical use of the systems, implementing pilot schemes upon the specific and precise request of the European Commission and monitoring of research relevant for the operational management of the systems.
2. SECURITY SECTOR
The Security Sector is responsible for the governance of all aspects of security in the Agency. This includes the security of the systems which the Agency operates, the environment in which it operates (hereunder the physical security of all Agency premises), the security of all Agency assets, its personnel and relevant stakeholders, as well as the security in outsourced activities.
The responsibilities of the Security Sector are generally organised in a Security and Continuity Management System (SCMS) under three domains: Security Governance and Outreach; Protective Security and Business Continuity Management; Information Security and Assurance.
3. TASKS AND RESPONSIBILITIES
As part of the eu-LISA Security Sector, the Information Security Officer supports the Agency in the management of the security and continuity management system (SCMS), with particular focus on EES, reporting to the eu-LISA Security Officer.
Main functions and duties:
3.1. Security design of the system(s):
a. Performing the business and security risks assessments as part of the initial deployment process of the new system(s) and of the further developments;
b. Designing the security architecture of the system and the security requirements for the system.
3.2. Development and deployment and of the system(s):
a. Drafting the security and resilience requirements for the inclusion in the technical specifications of the tender process, for the initial deployment of the new system(s) and for the further developments;
b. Participating in the technical evaluation of the offers from contractors for the initial deployment of the new system(s) and their further developments, supporting any other procurement related process concerning the security of the system(s);
c. Supporting the project manager(s) and the project team(s) during the project activities and process regarding security and business continuity areas;
d. Participating in the elaboration of the use-cases and test-cases security related, specific to the technical implementation of the system(s);
e. Implementing and testing the fulfilment of the technical security requirements for the system(s).
3.3. Operations of the system(s):
a. Monitoring the security logs and configuration of the system in order to identify any possible incident or event security related;
b. Continuously performing security risk assessments, by analysing and assessing the specific threat and vulnerabilities of the system;
c. Performing any internal security audit of the system as required;
d. Supporting the technical service desk team and any other user of the system in the process of administrating/using the system(s);
e. Implementing the Security Incident Management System at the system(s) level;
f. Developing system specific security policies, standards, procedures and guidelines regarding the management and use of the system;
g. Reporting, as necessary, to the senior management about the security of the systems;
h. Supporting in the technical and procedural implementation of the specific business continuity and disaster recovery controls for the system(s);
i. Periodically performing penetration tests and other security tests regarding the system(s);
j. Performing any other activities and processes specific for the role of the System Security Officer.
3.4. Other Tasks and duties:
a. Assisting the eu-LISA Security Officer in the development, implementation and maintenance of the overall eu-LISA’s Security and Continuity Management System;
b. Assuring that the Agency’s security controls meets the quality standards as measured against the dedicated Key Performance Indicators;
c. Implementing and developing the Security Awareness Programme for the users and administrators of the system(s);
d. If necessary, acting as first responder during an incident or a crisis/emergency situation that might impact the Agency core business;
e. upon request of eu-LISA Security Officer and under his supervision, liaising, when needed, with the national security authorities of the host Member States or with other EU institutions or bodies’ security services, on the matters related to the security and business continuity of the Agency, its operations and systems.
Duties might evolve according to the development of the eu-LISA structure and activities, and the decisions of eu-LISA management.
4. QUALIFICATIONS AND EXPERIENCE REQUIRED
4.1. Eligibility criteria
Applicants will be considered eligible for the selection on the basis of the following formal criteria to be fulfilled by the deadline for applications:
4.1.1. a level of education which corresponds to completed university studies of at least three years attested by a diploma;
Professional experience – No professional experience is required.
N.B. Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said EU Member States shall be taken into consideration.
4.1.2. produce evidence of a thorough knowledge of one of the languages of the Union and of a satisfactory knowledge of another language of the Union to the extent necessary for the performance of the duties;
4.1.3. be a national of one of the Member States of the Union, Norway, Iceland, Liechtenstein or Switzerland and enjoy the full rights as a citizen;
4.1.4. produce the appropriate character references as to the suitability for the performance of the duties;
4.1.5. has fulfilled any obligations imposed on him by the laws concerning military service;
4.1.6. be physically fit to perform the duties.
4.2. Selection criteria
4.2.1. Professional competencies
The applicant will be required to demonstrate that he/she has:
- knowledge of and/or work experience with ISO 27000 (Information Security) and ISO 22301 (Business Continuity) standards families and/or a formal security and/or business continuity certification (e.g. ISO 22301 Lead Implementer/Lead Auditor, ISO 27001 Lead Implementer/Lead Auditor, CISM, CISA, CISSP, etc.) and/or an MD level diploma in the information management, business continuity, legal or security fields or any other related domain;
- work experience in the development, implementation or assessment processes of Information Security Management System;
- work experience in planning and conduction information security testing, exercising and training;
- work experience in applying Risk Management methodologies, tools and processes;
- work experience in application security;
- work experience in information security planning, business continuity planning and disaster recovery planning;
- work experience in development security policies and procedures (gap analysis, plans, policies, standards, business impact analysis, etc.);
- experience in the reporting to senior management;
- strong drafting and communication skills in English both orally and in writing, at least at the level C1.
4.2.2. Besides the following attribute would be advantageous:
- working level of French at minimum level B2.
4.2.3. Personal qualities
Attributes especially important to these posts include:d
- excellent analytical and problem-solving skills;
- engaging and motivating presentation skills;
- strong inter-personal and negotiation skills;
- ability to think creatively;
- high level of capability to organise and plan the work;
- pro-activeness and ability to handle multiple tasks, when required;
- accuracy, attention to detail and ability to work under pressure;
- strong sense of initiative and responsibility;
- strong service-orientation.
The working language of eu-LISA is English. Therefore, the ability to communicate in that language is an essential requirement.
5. INDEPENDENCE AND DECLARATION OF INTEREST
The selected Information Security Officer will be required to make a declaration of commitment to act independently in eu-LISA`s interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence.
6. EQUAL OPPORTUNITIES
eu-LISA applies an equal opportunities policy and accepts applications without distinction on grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.
7. SELECTION PROCEDURE
The selection procedure includes the following steps:
- The Selection Committee designated by the Executive Director of eu-LISA is set up for the selection procedure;
- After registration, each application is checked to verify whether the applicant meets the eligibility criteria;
- All the eligible applications are evaluated by the Selection Committee based on the selection criteria defined in the vacancy notice;
- The best-qualified applicants, who obtained the highest number of points are short-listed for an interview which will be complemented by a written competency test;
- The interview and a written test are conducted in English. In case English is a mother tongue of an applicant, some interview questions or tests may be held in the language they indicate on the application form as the 2nd EU language. Questions in French may be asked to applicants, who indicated a level of knowledge of French at least on B2 level or above;
- During the interview, the Selection Committee examines the profiles of applicants and scores the candidates in accordance with the selection criteria;
- Applicants invited to an interview will be requested to present, on the day of the interview, originals of their diploma(s) and evidence of their professional experience, clearly indicating the starting and finishing dates, and the workload;
- After the interviews and tests, the Selection Committee draws up a list of the most suitable candidates to be included on a reserve list for the post and proposes it to the Appointing Authority. Selection Committee may also propose to the Appointing Authority the best suitable candidate to be engaged for the post;
- In order to be considered for inclusion in the reserve list, an applicant must receive at least 50% of the maximum points for evaluation of interview and the test phase;
- Appointing Authority choses from the reserve list an applicant to whom to offer the job;
- A reserve list established for this selection procedure shall be valid until 29 February 2020 (the validity period may be extended);
- Applicants put on the reserve list may be offered a job for the same or a similar post depending on the needs of eu-LISA and budgetary situation, as long as the reserve list is valid;
- Each applicant will be informed by a letter whether or not he/she has been placed on the reserve list. Applicants should note that inclusion on a reserve list does not guarantee an employment.
Please note that the Selection Committee’s work and deliberations are strictly confidential and that any contact with its members is strictly forbidden.
Because English is the working language of eu-LISA, the recruitment procedure will be performed in English and all the communications with applicants will be held in English.
8. ENGAGEMENT AND CONDITIONS OF EMPLOYMENT
The selected applicant in question will be offered a job by the Executive Director of eu- LISA from the reserve list, depending on operational requirements.
For reasons related to eu-LISA’s operational requirements, once the applicant receives the job offer, he/she may be required to confirm their acceptance of the offer in a short time, and be available to start the contract at short notice (1 to 3 months).
The successful applicant will be engaged as a Temporary Staff, pursuant to Article 2(f) of the Conditions of Employment of Other Servants of the European Communities (CEOS). The Temporary Staff post in question will be placed in Function Group AD, Grade 5 in the first or second step, depending on the duration of the acquired professional experience.
The pay of staff members consists of a basic salary in EUR weighted by the correction coefficient (for Strasbourg, France 113.8 %) and paid in EUR.
In addition to the basic salary, staff members may be entitled to various allowances depending on the personal situation.
eu-LISA staff members pay an EU tax at a source and deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
Staff members may also be entitled to the reimbursement of removal costs and an initial temporary daily subsistence allowance. The provisions guiding the calculation of these allowances can be consulted in Annex VII of the Staff Regulations available at the following address:
The complete salary table is available in the Article 66 of the Staff Regulations.
eu-LISA staff members are entitled to annual leave of two working days per each complete calendar month of service. There are on average 19 Public Holidays per year. Throughout the period of service staff members participate in the EU pension scheme. The pension is granted after completing a minimum of 10 years' service and reaching the pensionable age. Pension rights acquired in one or more national schemes before starting to work at eu-LISA may be transferred into the EU pension system.
eu-LISA staff members are covered 24/7 and worldwide by the Joint Sickness Insurance Scheme (JSIS). Staff is insured against sickness, the risk of occupational disease and accident as well as entitled for a monthly unemployment allowance, the right to receive payment of invalidity allowance and travel insurance.
For further information on working conditions of temporary staff please refer to CEOS: http://eurlex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF.
The initial duration of the contract is five years including probationary period of nine months, with a possibility of contract renewal for another period not exceeding five years. Second renewal would be indefinite.
All selected applicants will need to have, or be in a position to obtain, a valid Personnel Security Clearance Certificate (SECRET UE/EU SECRET level).
A Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, which shows the level of EU Classified Information (EUCI) to which that individual may be granted access (CONFIDENTIEL UE/EU CONFIDENTIAL or above), the date of validity of the relevant PSC and the date of expiry of the certificate itself. For more information about EUCI please consult the Commission Decision (EU, Euratom) 2015/444 of 13 March 2015 on the security rules for protecting EU classified information.
Applicants who currently hold a valid security clearance shall provide a copy of the security clearance to eu-LISA and specify the issuing authority, level and date of expiry. In case the validity of the security clearance expires within six months, the renewal procedure will be initiated expeditiously.
Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual applicant.
Failure to obtain the required security clearance certificate from the successful applicant`s National Security Authority, either during or after the expiration of the probationary period, will give the right to the eu-LISA to terminate any applicable employment contract.
9. PROTECTION OF PERSONAL DATA
eu-LISA ensures that applicants' personal data are processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (12.1.2001, OJ, L 8). Please note that eu-LISA will not return applications to applicants.
The legal basis for the selection procedures of the Temporary Staff (TA 2 f) are defined in the Conditions of Employment of Other Servants of the European Communities. The purpose of processing personal data is to enable selection procedures.
The selection procedure is conducted under the responsibility of eu-LISA's Human Resources and Training Unit, under the Resources and Administration Department. The controller, in practice, for personal data protection purposes is the Head of the Human Resources and Training Unit.
The information provided by the applicants will be accessible to a strictly limited number of HR staff members, to the Selection Committee, and, if necessary, to the Security and/or Legal Officer of eu-LISA.
Almost all fields in the application form are mandatory; the answers provided by the applicants in the fields marked as optional will not be taken into account to assess their merits.
Processing begins on the date of receipt of the application. Data storage policy is as follows:
- for applications received but not selected: the paper dossiers are filed and stored in archives for 2 years after which time they are destroyed;
- for applicants placed on a reserve list but not recruited: data are kept for the period of validity of the reserve list + 1 year after which time they are destroyed;
- for recruited applicants: data are kept for a period of 10 years as of the termination of employment or as of the last pension payment after which time they are destroyed.
All applicants may exercise their right of access to and right to rectify personal data. In the case of identification data, applicants can rectify the data at any time during the procedure. In the case of data related to the admissibility criteria, the right of rectification cannot be exercised after the closing date of applications` submission.
Any substantiated query concerning the processing of his/her personal data can be addressed to the Human Resources and Training Unit of the Agency at SmartBorders.Recruitment@EULISA.EUROPA.EU.
10. APPEAL PROCEDURE
If an applicant considers that he/she has been adversely affected by a particular decision, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities, at the following address:
(European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice)
EU House Rävala pst 4 10143 Tallinn
The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts from the time the applicant is notified of the act adversely affecting him/her.
11. APPLICATION PROCEDURE
In order for application to be valid and considered eligible, the applicant is required to submit:
- eu-LISA standard application form filled in and signed by hand (scanned into the pdf. format);
- eu-LISA standard application form completed in electronic form (Word file);
- the Eligibility Checklist (see page 10 of the Vacancy Notice) duly completed and signed by hand (scanned into the pdf. format). In the Eligibility Checklist the applicant verifies his/her compliance with the eligibility criteria for the specific post;
- the Declaration of Conflict of Interest duly completed and signed by hand (scanned into the pdf. format) in order to identify potential or actual conflict of interest in relation to the position offered, if any (see page 11 of the Vacancy Notice).
Applicants are requested to fill in the standard application form in English that can be downloaded from eu-LISA website: http://www.eulisa.europa.eu/JobOpportunities/Pages/TemporaryAgent.aspx.
Incomplete applications and applications sent to eu-LISA after the deadline will be disqualified and treated as non-eligible.
Applications must be sent to the following e-mail address before the deadline: SmartBorders.Recruitment@EULISA.EUROPA.EU.
The closing date for submission of applications is: 06 February 2017 at 23:59 EET (Eastern European Time) and 22:59 CET (Central European Time).
The subject of the e-mail should include the Reference No eu-LISA/16/TA/AD5/15.1.
Applicants are strongly advised not to wait until the last day to submit their applications, since heavy internet traffic or a fault with the internet connection could lead to difficulties in submission. eu-LISA cannot be held responsible for any delay due to such difficulties.
Once the applications have been registered, applicants will receive an acknowledgement message by e-mail confirming the receipt of the application.
Please note that if at any stage of the selection procedure it is established that any of the requested information provided by an applicant is false, the applicant in question will be disqualified.
Incomplete applications and applications sent to eu-LISA after the deadline will be disqualified and treated as non-eligible.
Due to the large volume of applications, eu-LISA regrets to inform that only applicants selected for the interviews will be contacted.
In case of any queries about the selection process, please contact via e-mail: SmartBorders.Recruitment@EULISA.EUROPA.EU.
You will be requested to supply documentary evidence in support of the statements that you make for this application. Do not, however, send any supporting or supplementary documentation with your application, until you have been asked to do so by eu-LISA. Additionally, do not submit the reference letters or testimonials, unless they have been requested for the sole use of eu-LISA.
Please note that the time period between the closing date for applications submission and the end of the short listing applicants for the interview may take up to several months.