Procurement Officer

EFSA - European Food Safety Authority

Procurement Officer

EFSA - European Food Safety Authority

Parma, Italy


The European Food Safety Authority (EFSA), based in Parma, Italy is looking for a Procurement Officer (Temporary Agent, Grade AD6).

Please send us your application by no later than 10 September 2019 at midnight (local time), following the instructions in the ANNEX.

The purpose of this call is to establish a talent pool (reserve list) that may be used for the recruitment of staff when a position becomes available and will be valid until 31/12/2020. The validity of the talent pool may be extended.


Are you a highly motivated professional with experience in the procurement field? Do you want to play an active role within a dynamic team in a multicultural organization?

EFSA is looking for a procurement officer with a results driven mind and the ability to work proactively, both individually and in a team.

Your key responsibilities:

  • Ensure all necessary and legally compliant procedural steps are taken for the launch, evaluation and award of EFSA procurement and grant procedures;
  • Support colleagues to resolve complex contract and grant management issues, including application of contractual penalties, contract termination and advice on ownership and intellectual property issues;
  • Ensure the implementation of effective planning, monitoring and reporting of procurement and grants in close cooperation with all EFSA Units;
  • Support EFSA colleagues in the drafting and review of tender specifications, including selection and award criteria aiming to enhance call clarity and chances of success;
  • Contribute to disseminate procurement, grants & contract management knowledge in the organisation;
  • Work with other EU agencies on mutually collaborative agreements with a view to leveraging on market experience and combining buying power;
  • Contribute to the implementation of e-procurement solutions;
  • Monitor relevant legislation and case law in the field of procurement and grants in order to ensure compliance with the rules applicable to EFSA outsourcing;
  • Drive continuous process improvements and innovation initiatives.


You will play an active role in an organisation that makes a difference to the lives of 500 million EU citizens.

EFSA employs approximately 450 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.

You will be joining EFSA at an exciting time as we are preparing for the implementation of the revised General Food Law: EFSA will expand its mandate and grow considerably over the next few years.

To find out more about EFSA, visit us at


Life in Parma:

Parma is a lively city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna. Its centre is rich in art, there are parks and architecture from different periods. Parma is famous for its food, wine and its varied surrounding landscape with small villages, rich in history, medieval castles, and picturesque countryside. Parma is strategically located between major Italian cities like Milano and Bologna, and also within reachable distance of ski resorts, natural parks, seaside and mountains.

Salary and benefits:

EFSA can offer the selected candidate a contract of 5 years with the possibility of renewal.

The successful candidate will be recruited as Temporary Agent Grade AD6 with the basic salary starting from € 5.416,58 monthly, subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations.

In addition to the basic salary, EFSA offers a range of benefits:

  • Various allowances to which the successful jobholder may be entitled, such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national taxation;
  • A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following links:

Staff Regulations
Frequently Asked Questions


You must satisfy the following requirements on the closing date for submission of your application:

I. Eligibility criteria

1. General requirements:

  • Be national of a Member State of the European Union, Iceland or Norway;
  • Enjoy full rights as a citizen;
  • Have fulfilled any obligations imposed by laws concerning military service;
  • Be physically fit to perform the duties linked to the post;[1]
  • Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language;
  • Meet the character requirements for the duties involved;

2. Qualifications:

  • A level of education which corresponds to completed university studies of at least three (3) years attested by a diploma. [2]

3. Experience:

  • In addition to the above, at least three (3) years of relevant and proven professional experience gained after obtaining the diploma. [3]
  • In case you do not fulfil all the eligibility criteria, your application will not be taken into consideration.

II. Selection criteria

1. Technical competencies:

  • At least three (3) years of proven professional experience in the procurement field specifically, in developing tender specifications, minimum requirements and ensuring legally compliant procedural steps for the launch, evaluation, award and implementation of procurement procedures;
  • Thorough knowledge of EU public procurement rules as applicable to the EU Institutions and Agencies;
  • Experience in cooperating with other offices/department within the organization in a multidisciplinary mode in the fields of procurement, budget issues and coordinating complex planning exercises and/or horizontal joint effort activities;
  • Proven experience in providing concise information and advice on procurement and contract management issues to inform management decision making.

2. Behavioural competencies:

  • Communication and English: Strong ability to communicate clearly and effectively in both spoken and written English;
  • Negotiating: Ability to negotiate skilfully in tough situations with both internal and external groups;
  • Working with others: Ability to work with others harmoniously and towards a common goal to obtain best results in the interest of EU citizens;
  • Analysis and problem solving: Ability to identify the critical facts in difficult issues and develop creative and practical solutions;
  • Drive for Results: Ability to take personal responsibility and initiative for delivering high quality work.


For the purpose of shortlisting candidates to be invited to the assessment phase, the applications' screening will be carried out using solely the information provided by candidates in the section "Job specific questions" of the online application form. Candidates are invited to carefully complete their application, following the instructions in the ANNEX that represents an integral part of this vacancy.


[1] Before appointment, a successful candidate shall be medically examined by an institution’s medical officer in order that the European Food Safety Authority may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities.

[2] Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas, certification, etc.) Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. In instances where diplomas are obtained from a non-EU Member State, EFSA may request the candidate to provide a relevant document of comparability issued by a recognised authority.

[3] Any professional experience mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. contracts, payslips etc.). Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. In order for your professional experience to be taken into consideration, it must be supported by relevant documents attesting an actual work relationship defined by the following elements: real, genuine work; on a paid basis; as employee (any type of contract), or provider of a service. Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked. Remunerated PhDs acquired in a field relevant to the job description can be counted as professional experience up to 3 years. Paid traineeships are counted as working experience. Prior to contract signature, the successful candidate(s) will need to provide original versions of documents proving the candidate’s work experience.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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