Administrative and Regulatory Assistant, M/F AST 2

Administrative and Regulatory Assistant, M/F AST 2

ECHA - European Chemicals Agency

Helsinki, Finland

1. The Job

The Administrative and Regulatory Assistant will work in multidisciplinary teams carrying out technical, administrative and coordination tasks relating to the implementation of the Regulation on Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH), the Regulation on the Classification, Labelling and Packaging of Substances and Mixtures (CLP), the Biocidal Products Regulation (BPR) or the Prior Informed Consent Regulation (PIC) in the operational directorates of the European Chemicals Agency.

In particular, s/he will be responsible for the following tasks:

  • Participating in the work of multi-disciplinary teams: providing support to the different steps of the processes under the relevant existing or future regulation(s)/activities, monitoring and ensuring their adherence to working instructions and procedures;
  • Contributing to the forecasting, planning and reporting in the context of the relevant processes, to their optimization, to the design and preparation of databases and reports depicting the status and development of these processes;
  • Coordinating daily administrative tasks in relation to regulatory processes. For example, drafting and distributing documents and information, helping expert groups in accessing information, preparing reports and monitoring the follow-up of action points, in particular with respect to (legal and procedural) deadlines;
  • Contributing to managing and developing IT products in support of regulatory processes and workflows by providing input to the development these IT products, specifying business requirements and use cases according to internal and external needs, and validating the IT solutions proposed;
  • Managing and updating databases and other documentation and support systems for scientific and administrative operations (e.g. case and knowledge management tools, REACH-IT, ePIC, IUCLID, R4BP, S-CIRCA BC), including website content management;
  • Providing support and assistance to the development, integration and improvement of policies, processes, working practices and IT tools;
  • Organising meetings and workshops, including assistance in the preparation of relevant documents;
  • Engaging in the identification and implementation of improvements of internal processes and recording these in the relevant Integrated Management System documents;
  • Supporting the financial, procurement and administrative processes in place in the Agency (preparing budgetary and legal commitments, assisting in drafting technical specifications, participating in procurement procedures and assisting in managing the resulting contracts, including verification of deliverables);
  • Any other duties as required.

2. Minimum Qualifications

a) Successful completion of post-secondary level education attested by a diploma;


b) Successful completion of secondary education giving access to post-secondary education and at least three (3) years professional experience.

Only qualifications issued by EU Member State authorities or EEA authorities and qualifications recognised as equivalent by the relevant EU or EEA Member State authorities will be accepted.

3. Professional Experience

To qualify for this profile, you must have at the closing date for applications a total professional experience of at least one (1) year acquired after achieving the minimum requirements stated out in 2.2 a) and b).

4. Selection criteria

If you meet the eligibility criteria set out in section 2, you will be assessed on the basis of the following selection criteria. The candidates who are judged to be the most suitable on the basis of the selection criteria will be invited to an interview.

  • Your academic and professional qualifications and their relevance to the main areas of work listed in section 1;
  • Your professional experience: the range of fields covered, the type and level of work done and its relevance to the areas of work listed in section 1.

The following will be considered as assets:

  • Experience in business improvement or change management;
  • Experience in product management;
  • Certified training in project management or in the use of relevant IT tools used for work planning and reporting (e.g. Business Objects, MS Project);
  • Familiarity with at least one of the pieces of legislation under ECHA’s responsibilities and experience with the related IT tool(s);
  • Work experience gained in a similar multicultural environment. Preference will be given to work experience abroad.

The academic and professional qualifications, professional experience and knowledge and experience considered as an asset must be described as precisely as possible in your application.

5. How to Apply

You can submit your application and find more information (complete vacancy notice and application form) on ECHA website

The deadline to fill in the application form is 19 August 2019 at noon 12:00, Helsinki time (11:00 a.m. CET).

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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