The Provision of Energy Audits in African Ports

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The Provision of Energy Audits in African Ports

IMO - International Maritime Organization

Home Based, Multiple Locations

Reference: RFP 2019-20 Energy Audit in African Ports

INTRODUCTION AND BACKGROUND

1. The International Maritime Organization (IMO) is a specialized agency of the United Nations. It has responsibility for the regulation of international shipping, in particular for the safety of life at sea and the prevention of marine pollution. Further information can be found at www.imo.org.

2. The “Capacity Building for Climate Mitigation in the Maritime Shipping Industry” project, known as the Global MTCC Network (GMN) project, funded by the European Union (EU) and implemented by IMO, targets greenhouse gas (GHG) emissions from the maritime shipping industry. Within the project, the prime target regions are those with significant number of Least Developed Countries (LDCs) and Small Island Developing States (SIDS) with the main aim of limiting and reducing GHG emissions from their shipping sector through technical assistance/capacity-building to promote ship energy efficiency, as well as uptake of port energy efficient technologies and operations. Further information on the project can be found at gmn.imo.org. Between December 2016 and May 2017, IMO signed contracts with five institutions to host Maritime Technology Cooperation Centres (MTCCs) in Africa, Asia, Caribbean, Latin America, and the Pacific regions. The host of MTCC-Africa is Jomo Kenyatta University of Agriculture and Technology and the MTCC is located in Mombasa.

3. In August 2014, the Port of Mombasa developed a Green Port Policy and Implementation Plan which has been the guiding document in its operations and in mitigating emissions and pollution in the port area. Kenya Ports Authority (KPA) developed the Green Port Policy as part of an eco-economic strategy geared towards sustainable development together with technological solutions to reduce emissions and improve efficiency and energy use. The envisaged outputs of this policy are the following, among others:

  • Improved air and water quality; this includes control of emissions, supply chain collaboration through environmentally friendly port operations such as use of onshore power supply for vessels and KPA craft;
  • Improving lighting quality, safety and reliability;
  • Reduction in contamination of port waters;
  • Controlling noise levels and soil quality;
  • Waste management.

To achieve the objectives of the Green Port Policy, several initiatives have been proposed at the Port of Mombasa. These include:

  • Purchase of four 30 tonnes Eco Hoppers for a Dust control system to minimize escape of dust during discharge system. These have already been procured and installed;
  • Purchase of a 40 tonnes Eco friendly quayside portal crane for cargo handling in tandem with eco hopper Shore power instead of diesel engine;
  • Identification and mitigation of health, safety and environment hazards to ensure a safe and healthy workforce and safe work environment to enhance efficiency and productivity. This is to be achieved through Environmental Management System EMS ISO 14001 and Occupational Health- OSAHS ISO 19001, already being developed;
  • Strategic Waste Management Plan & Waste Facility. This will address port waste and waste on board ships to enhance sanitation and environment friendly methods to enhance safe and healthy work environment;
  • Environment, health, safety and energy audits. Consultancy to guide on the monitoring of compliance and to strengthen internal procedures;
  • Installation of renewable energy sources especially solar power plants.

In 2015, as per the guidelines of the Energy Regulation Commission (ERC), the Port of Mombasa undertook the first Investment Grade Energy Audit in order to identify opportunities for energy efficiency and conform to the 2012 ERC energy regulations 2012. Additionally, KPA commissioned consultancy services for a Proposed Study of Energy Needs, Alternative Energy Sources and Provision of Shore Power for the Port Of Mombasa in the year 2016, undertaken by Royal Haskoning DHV of Netherlands.

OBJECTIVES AND SCOPE OF THE SERVICE

4. The main objective of the requested services is to promote the uptake of energy efficient technologies and operations within selected African ports through the implementation of energy efficiency strategies.

The specific objectives are:

i. Determining the impacts of the implemented energy saving/emissions reduction strategies at the Port of Mombasa;
ii. Conducting a level 1 energy audit on one or two selected African port(s) for the purposes of obtaining baseline data on the current situation on the port(s) and identifying and recommending the various measures that can help to improve energy efficiency;
iii. Utilizing and based on the Global maritime energy efficiency partnerships (GloMEEP) project Port Emission Toolkit, provide training on developing an Emissions Reduction Strategy (ERS) to relevant stakeholders at the selected port(s) outside of Kenya (https://glomeep.imo.org/);
iv. Utilizing and based on the GloMEEP project Port Emission Toolkit, provide Train the Trainer (TTT) course on Port Emissions Toolkit (Assessment of port emissions & Development of port emissions reduction strategies) within the framework of 3rd GMN conference in Malmö, Sweden on 11 and 12 October 2019.

5. The scope of services shall include:

i. Verifying the impacts of the proposed energy saving/emissions reduction strategies at the Port of Mombasa:

There is need for a follow-up audit to establish the level of implementation of the earlier proposed energy saving and emissions reduction strategies. This exercise will endeavor to establish how many of the previously identified opportunities have been implemented and their impact on energy efficiency and emissions reduction at the Port of Mombasa (results and effects of the measures). This process will also aim to identify the barriers to implementation and challenges during the implementation of the proposed energy saving measures. In addition, the activity will also seek to establish some of the mechanisms that can be put in place to ensure that all or most of the proposed measures are implemented.

ii. Level 1 audit on selected African ports:

One or two African ports will be selected to participate in the level 1 energy audit for the purpose of improvement of energy efficiency and emissions reduction. The audits shall follow the procedure as set out in ISO 50002.

METHODOLOGY AND APPROACH

6. The methodology and approach of the services shall be agreed with the GMN Project Coordination Unit (PCU), based on the winning bidder’s proposal.

OUTPUTS

7. The exact expected outputs shall be agreed at the time the services are engaged but as a minimum these would consist of:

a. verification plan;
b. verification mission to Port of Mombasa;
c. level 1 energy audit plan;
d. level 1 energy audit missions to one or two selected ports in Africa;
e. TTT on GloMEEP Port Emissions Toolkit;
f. final report.

PLACE OF WORK AND TIMELINE

8. The services shall be completed home based (incl. desk top research and reporting) as well as on location in Mombasa, Kenya and up to further two selected ports in Africa; and Malmö, Sweden.

9. The contract shall expire on 30 November 2019.

10.

Deliverables No. of days (tbc) Tentative Timeline
Based on analysis and determination of impacts of previous audits in the Port of Mombasa (to be conducted by MTCC-Africa Energy Efficiency Expert), prepare Verification Plan. 5 August 2019
In consultation with MTCC-Africa and GMN PCU select one or two other African port(s) to participate in the level 1 energy audit. 2 August 2019
Verification mission to the Port of Mombasa. 5 August 2019
Draft Verification Report (incl. one round of comments by PCU). 5 August/September 2019

Carry out level 1 energy audits in one or two selected African port(s):

  • Conduct a walkthrough audit at the selected port(s);
  • Develop a baseline report;
  • Draft Level 1 audit findings for the port(s) and recommendations on short-term and long-term strategies to increase energy efficiency;
  • Utilizing and based on the GloMEEP Port Emissions Toolkit, conduct training on Emissions Reduction Strategy (ERS).
20 September-October 2019
TTT on GloMEEP Port Emissions Toolkit (Assessment of port emissions & Development of port emissions reduction strategies). 2 11 & 12 October, Malmö, Sweden
Draft Final report (incl. one round of comments by PCU). 10 October/November 2019

TECHNICAL REQUIREMENTS

11. The successful bidder will be scored against the technical requirements provided below:

Company profile

a. ability to engage within the specified timeframes;
b. length and references in business providing similar services;
c. United Nations (UN) experience is highly desirable, experience working with IMO would be an additional advantage;
d. brief description of approach to work/technical proposal of why the consultant considers themselves as the most suitable for the assignment, and a proposed methodology on how they will approach and complete the assignment (max. 1 page);
e. an itemized price breakdown must be presented, as well as the total cost of offer in Excel format; prices must be quoted in euros (€);
f. the names, titles and contact details (mailing address, email address, telephone number(s)) of three references.

FORM OF RESPONSE

Please contact procurement@imo.org for a unique code which will allow you to upload the proposal to the IMO tender portal. Please state the reference RFP 2019-20 Energy Audit in African Ports in the subject line. Proposals will only be accepted through the tender portal and will not be acceptable via email. Only queries and requests for the unique code should be sent to procurement@imo.org.

In responding to this RfP, bidders are requested to provide the following information:

a. a brief summary of their company indicating the number of years it has been in business providing the required services;
b. examples of similar work performed for other UN organizations (including IMO) or other international organizations outside of the UN system;
c. CVs of proposed key personnel expected to be allocated to the assignment; and
d. fee charges and other costs, itemized as requested in [----].

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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