Purchase/Procurement Manager

EMBL - European Molecular Biology Laboratory

Purchase/Procurement Manager

EMBL - European Molecular Biology Laboratory

Heidelberg, Germany

Language: English (UK)
Organisation data: Purchase
Job number: HD01515
Contract Type: Staff Member
Job Function: Administrative Officer (gr. 4-6)

Who we are looking for

We are looking for a dedicated, highly energetic and flexible Purchase Manager with the right mindset to join and strengthen our purchase team (5 members in Purchase and 3 members in the Stores) located at the headquarters in Heidelberg, Germany.

Within the Administration, the EMBL Purchasing Department deals with all purchase related activities according to the best value for money principle in an international environment and provides state-of-the art service to the scientific and administrative community.

This position reports to the Head of Purchase. The candidate will have a key function within the institute by interacting with the scientific community and all major departments from the Administration (Finance, Accounting, Legal, HR, IT services Facility Management, etc.) and being the contact person for external partners.

Your role

The successful candidate will be in charge of the sourcing and procurement of a wide range of products and services. The core activity of this position will concentrate on the purchase of hardware, software, licenses, printing solutions and all related services. Diverse other scientific equipment, plastic-glassware, chemicals will also be part of the daily ordering routine.

Main duties:

  • accurate and timely procurement of products and services;
  • monitor purchase orders in SAP;
  • guarantee cost-effective purchase of all materials and services whilst ensuring compliance with the EMBL policies and procedures;
  • seek and partner with reliable suppliers, request quotations, negotiate effectively while maintaining mutually beneficial relationships;
  • provide first-rate customer service to ensure a high level of customer satisfaction and alleviate scientific community from all purchase related administrative tasks;
  • deal with and solve complaints in a timely and satisfactory manner;
  • be the interface between requisitioner and supplier.

Additional functions and occasional tasks:

  • support and assist administrative assistants from other duty stations with purchasing related issues;
  • train new colleagues;
  • participates actively in the improvement of purchasing processes;
  • engage in the improvement of the SAP MM module;
  • management of calls for tender for complex projects/purchases (preparation of tendering pack, drafting scoring matrix, participating in evaluation as requested).

You have


To perform the job successfully, the candidate should demonstrate the ability to:

  • work with diverse cultural backgrounds, contribute to building a positive team spirit and create a harmonic and fruitful work environment;
  • work with integrity and ethics, promoting a harassment-free environment;
  • approach others in a tactful and constructive manner;
  • manage multiple tasks simultaneously;
  • work independently under minor supervision.

The individual should also possess strong written and verbal communication skills to deal with various levels of management and staff within the organization and with vendors.

A high level of engagement, trustability and reliability, friendliness, helpfulness and service-oriented personality is required for this position.

Qualifications and Experience

The ideal applicant should have a sound and adequate hands-on work experience in procurement at least 6 years preferably in the IT field (hardware and software)in a dynamic, challenging and international academic research environment.

A University degree in Business Administration, Logistics or equivalent commercial education is demanded. Distinctive commercial understanding and a high sense of service is expected.

The post requires mastering computing tools, in particular the MM (Material Management) module of SAP and MS Office. The candidate should demonstrate good communication and organization skills. A high degree of flexibility, team spirit and service readiness are essential.Excellent spoken and written English and German language skills are a must.

You might also have

First experience in leading small-scale projects and knowledge of automation procurement solutions would be an asset.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know

We are Europe's flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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