Assistant to Head of IT Services

EMBL - European Molecular Biology Laboratory

Assistant to Head of IT Services

(Maternity Cover)

EMBL - European Molecular Biology Laboratory

Heidelberg, Germany

Language: English (UK)
Organisation data: IT Services
Job number: HD01493
Contract Type: Supernumerary
Job Function: Administrative Officer (gr. 4-6)

About the team/job

Be part of one of the world's highest ranked scientific research organizations and to commit to this joint effort to better understand the principles of life. Join us as Assistant to Head of IT Services in our IT Services team at EMBL Heidelberg!

The EMBL IT Services operate and support the IT infrastructure and services at EMBL headquarters in Heidelberg and laboratory's sites in Barcelona and Rome.

Your role

As Assistant to Head of IT Services you will report to and closely work with the Head of IT to support the organisational and administrative activities in the day-to-day business of the EMBL IT Services. This will include the following key responsibilities:

  • Provide administrative and secretarial support, including e.g. developing documents, preparing briefing papers, presentations and reports;
  • Handle travel arrangements and related reimbursements;
  • Organise, prepare and monitor meetings, visits, workshops and conferences - supported by the EMBL Conference Office -, including follow-ups;
  • Prepare and update on-line communication, media and related documentation;
  • Monitor and report on the IT budget, resource capacities and projects;
  • Support EMBL IT Services' international collaborations and projects by ensuring efficient communication, coordination and reporting;
  • Support efficient communication of the department with the institute's leadership and stakeholders, the users inside and outside of EMBL as well as the IT suppliers;
  • Support continuous improvement of overall efficient EMBL IT service delivery by continually developing and adapting procedures;
  • Perform other tasks as assigned by the Head of IT Services.

You have

As our ideal candidate you will be educated to degree level or equivalent, and possess excellent secretarial, administrative and organisational skills. You will be able to pay attention to detail, used to work towards challenging deadlines and able to complete multiple parallel tasks efficiently, effectively and in a timely manner with patience and maintaining good humour. Equipped with strong interpersonal, verbal and written communication skills you will be able to interact with people in a friendly and professional manner. Outstanding capability to work in a team is essential for this position. You should be service-oriented, possess good judgment, respecting confidentiality and able to maintain effective working relationships in a multi-cultural environment. Excellent command of English and spoken and written knowledge of German are a must. Advanced Microsoft Office skills and high competency in web research, using on-line communication, ideally including corporate use of social media are essential for this role.

You might also have

Previous relevant work experience and good working knowledge in other languages, especially French, are desirable.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. Remuneration comprises a competitive tax free salary and benefits from the German Social Security Scheme.

What else do I need to know

We are Europe's flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with 1600 employees from many nations operating across six sites, in Heidelberg (DE, headquarters), Barcelona (ES), Hinxton near Cambridge (UK), Hamburg (DE), Grenoble (FR) and Rome (IT). EMBL Heidelberg IT Services provide a flexible, innovative, user-centred approach that empowers the EMBL community. Our mission is to enable our users to reach their objectives by providing a state-of-the-art and easy-to-use IT environment.

Find out more about our team on

Ideal starting date would be as soon as possible.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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