Executive Assistant to our CEO

WeForest

Executive Assistant to our CEO

WeForest

Brussels, Belgium

WeForest is an international non-profit association, headquartered in Belgium which develops high quality reforestation projects in the tropics to combat global warming and extreme poverty.

Our activities are fast-growing, and we are looking for a dynamic Executive Assistant to our CEO to join our Headquarters in Brussels. With your enthusiasm, efficiency and attention to details, you will help our CEO and directly contribute to great work environment for the entire team.

ROLE & MAIN RESPONSIBILITIES

1) Executive and administrative support to CEO

  • Manage, coordinate and maintain calendar of CEO including appointments, meetings, events and travel;
  • Organize internal and external meetings on behalf of the CEO;
  • Monitor and respond to incoming communications including phone, calls, emails, ensuring correct distribution;
  • Secretarial support for meetings (drafting and circulating meeting agendas, minutes, action follow-up…).

2) Office Manager

  • Work closely with HR/CFO and management team to ensure that office policies and procedures are adhered to, both in our Brussels office, and remotely for the rest of the team;
  • Manage internal communications;
  • Responsible for induction training coordination, ensuring IT access and equipment is ready;
  • Manage applicable phone and team office expenses, supplies, stationery, business cards…

3) Support Management Team and Board

  • Provide Management Team with ad-hoc administrative support for special events;
  • Manage logistics for the Board and Committee meetings. This includes but is not limited to preparing meeting agendas, recording meeting minutes, collating board reports and presentations.

CANDIDATE PROFILE

  • Education: university degree;
  • Experience: minimum 5 years’ experience as Personal Assistant, Office Manager or similar role;
  • Trilingual Dutch French English;
  • Organizational, planning and multi-tasking skills;
  • Great ability to communicate;
  • Professionalism and confidentiality;
  • Attention to detail and accuracy;
  • Flexibility and proactivity in solving problems;
  • Dynamic, enthusiastic.

Terms and conditions

  • Full-time employee position;
  • Competitive package for a small NGO, including hospitalization insurance and pension plan. Work location is Brussels.

Apply

By way of application please send to recruitment@weforest.org.

  1. A motivation letter;
  2. Your CV/resume;
  3. 2 recent references.

Incomplete applications will not be considered.

Due to the anticipated number of applicants, we will not have the resources to respond to every inquiry. We thank you in advance for your interest. The opportunity will remain open until a suitable candidate is found.

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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