Head of Unit - Global Performance Services

EFSA - European Food Safety Authority

Head of Unit - Global Performance Services

Temporary Agent, AD9
EFSA/X/AD/2019/04

EFSA - European Food Safety Authority

Parma, Italy

The European Food Safety Authority (EFSA), based in Parma, Italy is looking for the Head of Global Performance Services Unit (Temporary Agent, Grade AD9).

The text of this call is available in all EU official languages [here].

Please send us your application by no later than 28 March 2019 at midnight (local time), following the instructions in the ANNEX.

The purpose of this call is to establish a talent pool (reserve list) that may be used for the recruitment of staff when a position becomes available and will be valid until 31/12/2020. The validity of the talent pool may be extended.

IS THIS JOB FOR YOU

We are looking for a motivated and experienced manager with multidisciplinary understanding, with a passion for strategy design and for performance & change management.

The Unit’s mission is to steer and guide towards reaching EFSA 2020 objectives and results, and to foster and implement best-in-class methodologies for performance management.

The Unit provides a wide range of services to the organisation at strategic and operational level:

  • Strategy definition, monitoring, reporting & evaluation;
  • Corporate control and performance compliance (strategy, portfolio, budget);
  • Corporate management analysis and portfolio management solutions;
  • Quality assurance;
  • Change management & transformation support;
  • Project & process management capability.

The Head of the Global Performance Services Unit manages a team of about 12 staff members, champions a results-oriented and continuous improvement culture, proactively provides actionable insights, collaborates closely and acts as trusted partner with a wide range of stakeholders inside and outside the organisation.

The jobholder reports to the Head of the Business Services Department.

Your key responsibilities

Operations supervision:

  • Lead the development of EFSA’s work programme towards the achievement of the EFSA Strategy 2020 in order to ensure that its strategic objectives are met;
  • Co-design, in close collaboration with Senior Management, the EFSA post-2020 strategy, developing its implementation plan and subsequent performance framework following a results-based approach;
  • Monitor the organisation’s effectiveness and efficiency against an agreed set of performance indicators, ensuring knowledge capture, business intelligence and continuous improvement;
  • Develop, strengthen and monitor an EFSA-wide integrated management framework incorporating international quality management and business process management standards;
  • Champion and foster a project, process and change management culture across the Organisation;
  • Oversee the EFSA process architecture – including the mapping, monitoring and continuous improvement of processes to help create an organisation that is lean and fit for purpose.

Management:

  • Advise Senior Management with business planning activities, providing practical and creative input in the development of new business initiatives and in the design of current and future operational plans;
  • Lead, motivate and coach the Unit staff and partner with EFSA’s managerial community, providing professional advice and support and ensuring the development and retention of talent;
  • Provide strategic vision, direction and leadership to achieve the Unit’s mission, and being the main channel for the exchange of information between senior management and the Unit’s staff members;
  • Issue guidelines for policies and actions to the Unit on the basis of the mission statement, strategic plan and annual management/work programme of the department;
  • Manage the Unit’s budget, through sound planning and monitoring of the allocated resources.

WHY EFSA

You will play an active role in an organisation that makes a difference to the lives of 500 million EU citizens.

EFSA employs approximately 450 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.

Read more about EFSA Strategy 2020.

Find out more about EFSA, visit us at www.efsa.europa.eu.

WHAT CAN WE OFFER YOU

Life in Parma

Parma is a lively city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna. Its centre is rich in art, there are parks and architecture from different periods. Parma is famous for its food, wine and its varied surrounding landscape with small villages, rich in history, medieval castles, and picturesque countryside. Parma is strategically located between major Italian cities like Milano and Bologna, and also within reachable distance of ski resorts, natural parks, seaside and mountains.

Salary and benefits

EFSA can offer the selected candidate a contract of 5 years with the possibility of renewal.

The successful candidate will be recruited as Temporary Agent Grade AD9 with the basic salary starting from € 7.845,39 monthly, subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations.

In addition to the basic salary, EFSA offers a range of benefits:

  • Various allowances to which the successful jobholder may be entitled, such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national taxation;
  • A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following links:

Staff Regulations
Frequently Asked Questions

Please note that the ANNEX represents an integral part of this vacancy and should be consulted before completing your online application form.

WHAT ARE THE SELECTION REQUIREMENTS

You must satisfy the following requirements on the closing date for submission of your application:

I. Eligibility criteria

1. General requirements

  • Be national of a Member State of the European Union, Iceland or Norway;
  • Enjoy full rights as a citizen;
  • Have fulfilled any obligations imposed by laws concerning military service;
  • Be physically fit to perform the duties linked to the post;[1]
  • Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language;
  • Meet the character requirements for the duties involved.

2. Qualifications

a) A level of education which corresponds to completed university studies of at least four (4) years attested by a diploma;

OR

b) A level of education which corresponds to completed university studies of at least three (3) years attested by a diploma [2], and in addition at least one (1) year of professional experience.

3. Experience

At least twelve (12) years of proven professional experience [3] acquired after having obtained the qualifications mentioned in point 2 in positions corresponding to the nature of duties of the vacant post. Out of these twelve (12) years, at least six (6) years must have been gained in management functions (Head of Unit, Head of Sector, Team Leader or equivalent).

II. Selection criteria

1. Technical Competencies

i. At least 6 years of proven and recent professional experience in a people management role (Head of Unit, Head of Sector, Team Leader or equivalent), preferably gained in an international/multicultural environment;

ii. Proven experience in strategy design and monitoring, preferably in scientific and/or regulatory organisational contexts;

iii. Proven experience in corporate control and in setting-up, monitoring and improving a results-based performance framework;

iv. Experience gained in or working with the public sector and in an international/multicultural environment;

v. Knowledge of international quality management and business process management standards;

vi. Concrete experience in fostering change at an organisation-wide level;

vii. Ability to maintain a high level of professional ethics and integrity.

2. Behavioural Competencies

viii. Intellectual Horsepower: Most of their solutions & suggestions turn out to be correct and accurate when judged over time. Deals with different concepts and complexity comfortably. Comes across as intellectually sharp, capable and agile. Sought out by others for advice and solutions;

ix. Political savvy and strategic agility: Can create competitive and breakthrough strategies and plans. Can navigate complex situations effectively and discreetly. Is sensitive to how people and organizations function;

x. Priority setting and planning: Prioritises the most important tasks, works flexibly. Spends his/her time and the time of others on what's important. Quickly focuses on the main critical issues;

xi. Managing and Measuring Work: Uses resources effectively and efficiently. Clearly assigns responsibility for tasks and decisions. Sets clear objectives and measurable targets. Monitors process, progress and results. Designs feedback loops into work;

xii. Motivating Others: Creates a climate in which people want to do their best. Empowers others. Invites input from each person and shares ownership and visibility;

xiii. Communication and English: Strong ability to communicate effectively in both spoken and written English.

YOUR APPLICATION

Candidates are invited to read the ANNEX that represents an integral part of this vacancy and should be consulted before completing the online application form.

For the purpose of shortlisting candidates to be invited to the assessment phase (see a description of the selection process in the ANNEX) the applications' screening will be carried out using solely the information provided by candidates in the section "Job specific questions" of the online application form. Candidates are invited to carefully complete their application.

NOTE

In the event of inconsistency or discrepancy between the English version and any of the other linguistic versions of this publication, the English language version shall prevail.

[1] Before appointment, a successful candidate shall be medically examined by an institution’s medical officer in order that the European Food Safety Authority may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities.

[2] Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas, certification, etc.) Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. In instances where diplomas are obtained from a non-EU Member State, EFSA may request the candidate to provide a relevant document of comparability issued by a recognised authority.

[3] Any professional experience mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. contracts, payslips etc.). Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. In order for your professional experience to be taken into consideration, it must be supported by relevant documents attesting an actual work relationship defined by the following elements: real, genuine work; on a paid basis; as employee (any type of contract), or provider of a service. Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked. Remunerated PhDs acquired in a field relevant to the job description can be counted as professional experience up to 3 years. Paid traineeships are counted as working experience. Prior to contract signature, the successful candidate(s) will need to provide original versions of documents proving the candidate’s work experience.

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EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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