Administrative Officer

EMBL - European Molecular Biology Laboratory

Administrative Officer

EMBL - European Molecular Biology Laboratory

Grenoble, France

Language: English (UK)
Organisation data: Administration
Job number: GR00132
Contract Type: Staff Member
Job Function: Administrative Officer (gr. 4-6)

About the team/job

The European Molecular Biology Laboratory (EMBL) is an international life sciences research organization with its main laboratory situated in Heidelberg, Germany and five laboratories elsewhere in Europe. In Grenoble, France, EMBL employs approx. 90 people and has a world-wide reputation for research and service activities in structural molecular biology. It shares the European Photon and Neutron Campus with two other international organizations, the European Synchrotron Radiation Facility and the Institut Laue Langevin (ILL) as well as the French Institut de Biologie Structurale. EMBL Grenoble is seeking an Administrative Officer to work within the local administrative services team.

Your role

  • Arranging and checking the logistics of meetings, seminars, workshops, conferences, training courses, and visiting scientists;
  • Managing the Head of EMBL Grenoble's diary ensuring that all necessary information/documentation is provided well in advance of meetings;
  • Making travel arrangements for the all EMBL Grenoble staff and visitors and processes travel reimbursements on SAP;
  • Managing budget follow-up for events and credit card reconciliation;
  • Organising the library, maintenance of library catalogue and e-journals, book ordering and archiving;
  • Provide a functional back up and support to Liaison and Purchase Officers;
  • Preparing correspondence and all kind of secretarial services.

You have

This opportunity will suit highly motivated professionals who can demonstrate a high level of professionalism, technological awareness, ability to develop strong partnerships and a track record of delivering in a multicultural environment. S/he holds a comprehensive training in administration and several years of working experience in administration.

The applicant should demonstrate a conscientious attitude, the ability to prioritize tasks and work independently in his/her area of responsibility, yet seeking guidance when required. He/she should integrate and work well in a highly motivated, fast paced team. S/he will possess strong interpersonal and communication skills, high customer service orientation as well as excellent organisational skills. The person appointed will be expected to be flexible and to be able to work to tight deadlines when required, while remaining friendly and helpful at all times. In addition to fluency in written and spoken English, an excellent working knowledge of French is essential. Strong skills in commonly used office software are required, e.g. MS Office.

You might also have

Previous work experience with database management and SAP would be an advantage.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation. Join EMBL to get the chance of living in the 'Capital of the Alps', where breath-taking nature is united with the city vibe!

What else do I need to know

We are innovative and interdisciplinary laboratory with more than 1600 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

As part of EMBL's mission, Administration provides services to all personnel members across six sites in order to promote molecular biology across Europe, and to create a centre of excellence for leading young molecular biologists. Administrative positions are connected to but not dependent on scientific work and knowledge. Thus, we try to establish a dynamic and collaborative working environment across the whole of EMBL to uncover the most of our employees' potential.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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