Staff Category: Staff Member
Contract Duration: 3 years (renewable)
Grading: 6, 7 or 8; depending on experience and qualifications
Closing Date: 10 February 2019
Reference Number: HD01457
The Administrative Director is directly responsible to the Director General for the non-scientific administration of EMBL. The Personal Assistant provides direct support to the Administrative Director by liaising with senior management and other members of the Laboratory, EMBL's governing Council, national and local authorities in the host countries of the EMBL sites, and the Laboratory's Staff Association. The Administration comprises Human Resources, Finance, Facility Management, Social and General Services, Health and Safety Office, Purchase Department, the library, records management and Legal Services.
The Administrative Director's Office interacts very closely with the Director General's Office and Council Secretariat with which it is co-located.
Under the immediate supervision of the Administrative Director the Personal Assistant performs the following duties:
The position is a Senior Administration Officer position and requires excellent secretarial, administrative and organisational skills; the ability to pay attention to detail and to deal with people in a friendly and professional manner; an outstanding capability to work in a team; the ability to establish effective channels of communication and liaison; anticipating events and ensuring that matters are dealt with efficiently, effectively and in a timely manner; and the ability to work to demanding deadlines under pressure with patience and good humour.
The person selected should be very competent with Microsoft Office and other office programmes, especially the Internet and email. S/he must have an excellent command of English and German. The post holder must be service-oriented and tactful, possess good judgment and the ability to maintain effective working relationships in a multi-cultural environment.
Fluency in other languages, especially French, is desirable.
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.
We are innovative and interdisciplinary laboratory with more than 1600 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.
As part of EMBL's mission, Administration provides services to all personnel members across six sites in order to promote molecular biology across Europe, and to create a centre of excellence for leading young molecular biologists. Administrative positions are connected to but not dependent on scientific work and knowledge. Thus, we aim to establish a dynamic and collaborative working environment across the whole of EMBL to uncover the most of our employees' potential.
Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.