Office Manager and BD Support

Stantec

Office Manager and BD Support

Stantec

La Hulpe, Belgium

Description

At Stantec, we believe growing a great engineering, consulting and construction services company happens from the inside out. We look for people who are drawn to use every talent they possess, plus imagination, determination and a drive to do the extraordinary. We believe that building a great career is as important as Building a Better World.

Stantec International Development, based in La Hulpe, is the Stantec unit that provides consulting services to international institutions, such as the European Commission (EC), the European Investment Bank (EIB) and EU bilateral donors such as DFID. Our services include design, procurement and construction supervision for water and wastewater, energy and climate change projects as well as management support, monitoring and evaluation of large investment programmes. Our main geographical focus lies on Europe, Africa and other developing countries.

Your role

You will be responsible for ensuring the smooth running of the office as well as providing support to the Business Development team. This is a dual role combining your office manager skills and knowledge alongside your administrative skills. You will be required to demonstrate a combination of discipline, flexibility, and precision in all tasks.

Office Manager Responsibilities (30%)

  • Correspondence in and out – reception calls and distribution of mail;
  • Liaise with building management/landlord and the different office suppliers (cleaning, maintenance of the office, printing leasing, catering, express courier, etc.);
  • Ordering of stationery and office supplies;
  • Organization of meetings – preparation of the room and materials ( IT, catering, etc.);
  • Travel booking for the employees and visitors (flights, taxis and hotels);
  • Submission of expense reports for the managerial staff;
  • IT support contact point for the business unit – liaise with Global Helpdesk;
  • H&S – including fire, first aid;
  • Induction of new joiners – preparation of account and HR booklet, presentation of the team, tour of office, fire, first aid, etc.

Business Development Team support tasks (70%)

  • Support bid managers during the expression of interest and bid preparation processes for international projects: administrative support following strict procurement procedures (contact with partners and subcontractors, administrative papers collection, …);
  • Formatting of expression of interest and bids (templates preparation, dividers, covers, graphs, etc.).

Requirements

  • Academic background: bachelor degree in secretarial management;
  • Excellent organizational and follow up skills; ability to prioritize and excellent time management;
  • Professional, diplomatic and confident communicating at all levels within the organization and with external clients;
  • Ability to take initiative using own discretion and skills;
  • Computer literate: advanced use of MS Office - Excel, Word and Power Point;
  • Languages: fluent in English and French;
  • Excellent verbal and written communication skills;
  • Rigorous, accuracy and attention to detail;
  • Work ethics, enthusiastic, flexible and able to cope with multiple tasks.

The position will take place in our office in La Hulpe, Belgium.

If you are ready to work in a fast-moving, international environment, please send your detailed CV and motivation letter (in English only) in electronic format quoting BDSupport/2018 to helene.pans@stantec.com.

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2018

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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