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Junior Project Assistant (Emergency and Post-Crisis)

IOM - International Organization for Migration

Brussels, Belgium

Context

Under the overall supervision of the Senior Emergency and Post-Crisis (EPC) Specialist and the direct supervision of the Project Assistant EPC, the incumbent will act as Junior Project Assistant to the Emergency and Post-Crisis Cell:

Core Functions/Responsibilities

  • Assist in the preparation of project review and/or uploading of modification/reports and proposals to ECHO;
  • Assist in reviewing project reports, proposals and modification requests in the field of humanitarian aid from IOM field missions to DG ECHO. This includes assisting in the review of report content, drafting of cover letters and update of relevant IOM databases and uploading the reports, proposals or modification requests in APPEL;
  • Assist in providing support to IOM field missions, specifically with information on EU rules and regulations and the application for electronic exchange (APPEL);
  • Assist in resources mobilization by regularly reviewing relevant website for new funding opportunities, relevant press releases and communications, as well as events that are of interest to IOM in the field of humanitarian aid and post crisis operations and prepare weekly updates;
  • Assist in liaising with EC staff as well as IOM missions by attending EC events, drafting messages/summary of relevant EC documentation, regularly updating the IOM EPC Regional Office Brussels webpage and drafting of communication with EC counterparts;
  • Attend unit meetings, external partner meetings, and/or thematic seminars and conferences and take notes when required;
  • Assist in the organization of meetings and events;
  • Assist in relevant tasks in the fields of emergency and post-crisis, resettlement and migration, climate change and environment;
  • Any other tasks as may be required by her/his supervisor/s.

Required Qualifications and Experience

Education

  • University degree in Political Sciences, Social Sciences, International Relations or Law from an accredited academic institution with one year of relevant professional experience.

Experience

  • Experience in an international environment dealing with migration is required;
  • First professional experience in the field of EU liaison, preferably in the field of emergency & post-crisis or DG ECHO would be a distinct advantage;
  • Knowledge about EU institutions, EU decision-making and finance mechanisms an advantage;
  • Good level of computer literacy;

Languages

  • Fluency in English is required. Knowledge of French or Spanish is of advantage.

Required Competencies

Behavioural

  • Accepts and gives constructive criticism;
  • Follows all relevant procedures, processes, and policies;
  • Identifies the immediate and peripheral clients of own work;
  • Demonstrates interest in improving relevant skills;
  • Writes clearly and effectively, adapting wording and style to the intended audience;
  • Provides constructive feedback to colleagues;
  • Works effectively with people from different cultures by adapting to relevant cultural contexts;
  • Actively contributes to an effective, collegial, and agreeable team environment.

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