EMBL - European Molecular Biology Laboratory

Administrative Assistant - Core Facilities and Scientific Services

EMBL - European Molecular Biology Laboratory

Heidelberg, Germany

Staff Category: Staff Member
Contract Duration: 3 years (part-time at 50%)
Grading: 3 or 4, depending on experience and qualifications
Closing Date: 4 June 2017
Reference Number: HD_01086

Job Description

The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world. The Headquarters Laboratory is located in Heidelberg (Germany), with additional sites in Grenoble (France), Hamburg (Germany), Hinxton near Cambridge (UK), Monterotondo near Rome (Italy) and Barcelona (Spain).

The Administrative Assistant of the Core Facilities and Scientific Services Unit will work closely with the Unit Administrator to support the organisational aspects of the department. (S)he will be responsible for providing secretarial services, administrative and organisational support, including:

  • Support to and back-up for the Administrator of the unit;
  • Making travel arrangements and taking care of internal and external reimbursements for unit members;
  • Preparing correspondence, providing general secretarial services, including filing and preparing shipments;
  • Helping with the organisational logistics of visiting scientists;
  • Providing support in organising meetings;
  • Establishing and maintaining efficient office procedures;
  • Perform any other duty that may be assigned by the Head of Unit.

Qualifications and Experience

The post requires excellent secretarial, administrative and organisational skills, discretion and respect of confidentiality. The successful applicant will possess the ability to pay attention to detail while being able to effectively complete multiple parallel tasks with patience and good humour. (S)he must be service-oriented, possess good judgment and the ability to maintain effective working relationships in a multi-cultural environment. The ideal candidate will have relevant education, training and work experience, preferably in an international or scientific environment. In addition to fluency in written and spoken English, a good working knowledge of German is required.

Appropriate IT skills with a sound working knowledge of commonly used office software are expected. Outstanding interpersonal skills are essential, with a demonstrated track record for performing well in a team environment, while having an independent, responsible and motivated attitude.

Application Instructions

Please apply online through

Additional Information

Interviews are planned for 22 June 2017.

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

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