Project Manager - Live Skills Project
British Council EU is recruiting a Project Manager – Live Skills project. Purpose of job The management of Live Skills – European Commission co-funded project under Erasmus+ Sector Skills Alliances programme.
Applicants must have a pre-existing right to work in EU.
Deadline for applications: 23:59 GMT, 27 March, 2017
Interviews: 3 April, 2017
Start date: as soon as possible and not later than 1 May
Team: EU Arts
Location of post: EU – Belgium
Pay band: 6/grade G
Reports to: Head of Cultural Skills EU
Duration of job: From asap (and not later than 1st May 2017) until end January 2020
Purpose of job
The management of Live Skills – European Commission co-funded project under Erasmus+ Sector Skills Alliances programme.
Context and environment
The British Council works to create international opportunities for trust between the people of the UK and other countries worldwide. Our arts portfolio in EU lives and breathes the aspiration to inspire, innovate and transform – to offer young people, artists, participants and audiences in the UK and across the EU life-changing and life-enhancing experiences, helping to provide opportunities and constructive approaches to some of the big challenges across countries in the region such as youth unemployment, skills gaps, access to the labour market and talent retention. The arts and creative industries are central to how we achieve this and our global and regional network places us in a unique position to achieve significant impact and change by finding new ways of connecting and seeing each other through the arts.
Cultural Skills represents one of our four arts strands in the EU region with the aim to develop capacity and create a stronger, more prosperous creative and cultural sector with high quality, relevant and industry informed cultural skills provision. We will do this by conducting research on skills shortages and needs in Europe, designing and delivering innovative training programmes to respond to current and future skills needs and opening up opportunities for aspiring cultural professionals.
Live Skills is our major programme over the next three years under Cultural Skills strand, which will tackle skills shortages and gaps and respond to the demand for new skills within two subsectors of the wider Creative and Cultural Sector: the Audio Visual and Live Performance sectors. Live Skills has been awarded over €1M grant by the European Commission to help enhance employability and mobility for cultural professionals and students by designing and piloting three new innovative VET curricula in Arts Management, Digital and New Technologies and Cultural Entrepreneurship for two professions in the AV & LP sectors, but, also adaptable to a broader range of professions and other subsectors of the wider Creative and Cultural Sector. The project will bring together the industry and all relevant stakeholders to work closely and develop new curricula which include work based learning opportunities, are demand led and responsive to labour market needs.
British Council is leading a consortium of nine full partners across four countries (Bulgaria, Greece, Romania and the UK) and two European-wide associated partners: Belfast Metropolitan College (UK), Plovdiv School of Stage and Screen Arts (Bulgaria), AKMI group of Vocational and Education Providers (Greece), BAROK - Bulgarian association of the employers in culture (Bulgaria), USRC - Association of Cultural Sector Trade Unions (Romania), GSEVEE Institute the Hellenic Confederation of Professionals, Craftsmen and Merchants (Greece), National Bucharest Opera (Romania), EOPPEP- The National Organisation for the Certification of Qualifications & Vocational Guidance (Greece).
Associated Partners: UNI MEI (UNI Europe – Media, Entertainment and Arts), FIM (International Federation of Musicians).
The post holder will be working on and delivering the Live Skills project for the approximately next 3 years, from May 2017 to January 2020. The post is part of the EU Arts Regional Team and will report to the Head of Cultural Skills EU.
Accountabilities, responsibilities and main duties
(including people management and finance)
The post-holder will be responsible for coordinating the Live Skills project with a grant from the European Commission and co-funding from partners:
The Live Skills project manager is in charge of the management and delivery of the project, its day-today coordination across the 3 years programme in close collaboration with and supported by the Head of Cultural Skills EU who leads on the strategic direction and the key stakeholder relationships.
The project manager produces plans and reports, plans, monitors and co-ordinates with project partners and is responsible for managing the project website. The project manager works closely with the representatives of all eight full partner organisations and two associated partners to plan, monitor and evaluate the work achieved. The project manager oversees the budget and liaises with the European Commission for contracts and reports. He/she is in charge of the internal and external communication of the project. The project manager works closely with and reports to the Project Director.
The project manager coordinates the budgetary and financial management of the project in accordance with both British Council and European Commission standards, including budget planning, forecasting, monitoring and reporting and cash-flow planning. Compliance with EU financial reporting requirements will include providing data to external auditors in the format required.
Duties will include, but will not be restricted to:
- Developing and embedding effective e-processes, standards, templates, tools and systems, plans and reports;
- Ensuring all partners and colleagues are kept informed of all appropriate details, throughout the process;
- Ensuring the project is effectively managed on time and to budget and meeting all contractual obligations with the Commission and partners;
- Planning, monitoring and ensuring successful delivery of project identifying risk and escalating issues to line manager when appropriate;
- Planning, monitoring and managing the budget as well as the procurement of goods and services as necessary;
- Coordinating the logistical and administrative aspects of the project Coordinating and updating the project website;
- Ensuring project is effectively marketed and communicated, ensuring that the impact and reach of our work is maximised though digital and social media channels;
- Managing the collection of data, and analysing and reporting this for own area of work feeding into evaluation.
More specifically, the Project Manager will also co-ordinate the following:
- Organisation and effective delivery of project meetings;
- Organisation of a final conference in Brussels;
- Support the partners in the delivery of work packages they are leading (such as the design and implementation/piloting of the curricula and training programme, the work placements in cultural institutions, accreditation plans in countries et);
- Dissemination by delivering a digital platform with on line training elements;
- Monitoring and reporting to the project’s panels (Steering Committee, Advisory Committee) and the European Commission;
- Evaluation throughout the project cycle;
- Financial audit.
The British Council is committed to a policy of Equal Opportunities and Diversity, both in its internal practices and in the development and delivery of its activities. The post holder will demonstrate an active commitment to Equal Opportunities and Diversity by ensuring that programme content and delivery adheres to the British Council’s stated Equal Opportunities and Diversity policy. More information about the British Council’s policy can be found at: http://www.britishcouncil.org/home-diversity-what-we-do.htm.
- The European Commission, DG EAC, Executive Agency for Education, Audiovisual and Culture (EACEA);
- External auditor;
- The 8 full partners of Live Skills project in Greece, Romania, Bulgaria and the UK;
- The 2 Associated partners of Live Skills project.
- Head of Cultural Skills EU/Project Director;
- Director Arts EU Europe;
- Arts Managers in EU and particularly in Greece, Romania and Bulgaria;
- Cultural Skills team in the UK;
- Brussels EU funding team.
Other important features or requirements of the job
Regular travel within the partner countries; Some evening and weekend work will be required.
- Please specify any passport/visa and/or nationality requirement:
- Right to travel and work in EU countries.
- Please indicate if any security or legal checks are required for this role:
- Making it happen – More Demanding level, Challenging myself and others to deliver and measure better results;
- Being accountable – Essential level, Delivering my best work in order to meet my commitments;
- Working together – More Demanding level, Ensuring that others benefit as well as me;
- Creating shared purpose – More demanding level, Creating energy and clarity so that people want to work purposefully together;
- Shaping the future – More demanding level, Exploring ways in which we can add more value;
- Connecting with others – Essential level, Making regular opportunities to understand others better.
Skills and Knowledge:
- Knowledge of EU affairs and EU procedures;
- Arts and/or skills/VET sector expertise in the UK and/or across the region;
- Familiar with common European frameworks and tools, especially the EQAVET, EQF and ECVET;
- Managing projects, level 3 - Leads smaller projects - Analyses requirements with the sponsor/stakeholders, defining the specification with awareness of equality and diversity impact, planning, revising, implementing and evaluating on small-to-medium scale and/or low risk projects;
- Managing finance and resources, level 2 - Uses financial systems and processes - Uses corporate financial systems and processes appropriately as part of the job and on behalf of a team;
- Communicating and Influencing, level 2 - Relates communications to circumstances - Displays good listening, writing and speaking skills, setting out logical arguments clearly and adapting language and form of communication to meet the needs of different people/audiences.
- Experience working in teams delivering EC funded projects and/or cross country programmes and knowledge of its contractual requirements;
- Experience in managing cross country projects preferably in the arts/skills/vocational education field;
- Experience of working in an international context;
- Experience of working with a range of stakeholders.
- C1 English essential and C1 another European language desirable.