Financial Expert/Public Procurement and Administration



The job as Financial Expert/Public Procurement and Administration

In the post as Financial Expert/Public Procurement and Administration your main tasks will cover public procurement procedure implementation and contract management for projects conducted under the ESPON EGTC activities. To ensure high quality projects implementation, you will be working in tandem with a Project Expert in a number of projects for the content of the activities and with a Lawyer for the EU and national (LU) regulations. In this context, you shall ensure that EU and Luxembourg regulations requirements are respected.

In the frame of the public procurement procedures of external contracts, you will be asked among other to (1) draft relevant parts of terms of reference, to publish calls on the “Portail des Marchés Publics” of Luxembourg, (2) participate in opening sessions, (3) assess management and financial capabilities of tenderers, (4) ensure the secretary role of opening and assessment committees, (5) start contracting procedures and (6) ensure the proper implementation of the contract in financial and administrative terms.

Related to day-to-day work, you will also be responsible together with colleagues for ensuring a sound financial and budgetary management of the ESPON EGTC, respecting the Operation Implementation Guidelines given for the Single Operation. You will among other be involved in monitoring the EGTC Budget, in the continuous internal quality control of payments and accounting and in elaborating the bi-annual Financial Progress Reports to be submitted by the ESPON EGTC to the ESPON MA.

The legal and regulatory context for your work as Financial Expert are based on the relevant rules for public procurement and financial management of the EuropeanCommission as part of the European Structural Investment Funds 2014-2020 as well as Luxembourg legislation.

The post as Financial Expert/Public Procurement and Administration will in organisational terms be assigned to the Unit on Administration and Management.

Qualifications required

You carry an advanced University degree (Master’s or equivalent) in Business Administration, Management, Economy, Law or other relevant field of study.

You have preferably 3-5 years of relevant work experience, with financial and/or legal issues related to international programmes, public procurement and project managements. Candidates with less work experience may also be considered if sufficiently convincing skills and competences are present.

A lower level of education in those fields can be accepted on a condition of at least 10 years of relevant work experience in financial activities. You have insight in European regulations related to ESIF and Cohesion Policy 2014-2020 and you are well acquainted with Luxembourg law relevant for public procurement and contract management.

You possess analytical and numeracy skills, you are minded for collaboration and team work. You are well organised with good time management, problem-solution orientation and administrative flair, particularly in the fields of public procurement, project management and contract administration. In this context experience in relation to concrete implementation of calls for tender and service contract management will be considered an advantage.

Good communication skills in English and French are important in order to cover the requested tasks as Luxembourg public procurement legislation is mainly communicated in French. Good computer skills and confidence in working in Excel is considered a precondition for the post.

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