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Administrative Director

Temporary Agent Grade AD 14

Ref. 17/EJ/01

EUROJUST - European Union's Judicial Cooperation Unit

The Hague, Netherlands

Please send your application by no later than 17 March 2017 at midnight CET, to adapplications@eurojust.europa.eu.

Why Eurojust?

Eurojust is the EU judicial cooperation body that, through its unique expertise, supports, strengthens and improves the coordination of investigations and prosecutions among the competent judicial authorities of EU Member States in the fight against serious, cross-border crime. Eurojust consists of a College of 28 National Members, which is responsible for the organisation and operation of Eurojust. The College appoints the Administrative Director by a two-thirds majority. The College is supported by approximately 250 EU staff members led by the Administrative Director.

Eurojust is facing an interesting and challenging time of considerable change, including the adoption of a new EU Regulation governing Eurojust, a reduction in staffing combined with an ever-increasing operational caseload, increased complexity of cases, and the imminent move to new premises.

More information on the mission and mandate of Eurojust is available on its website: www.eurojust.europa.eu.

The job

The job of Administrative Director is a challenging, high-level position requiring well-developed managerial competencies, strong leadership abilities and political savvy in a changing legal and political environment.

Under the monitoring of the President of Eurojust, the Administrative Director is responsible for the day-to-day management of the Administration. She/he provides effective and high-quality support to the College to achieve its mandate, ensuring that all Eurojust resources are used in the most effective and efficient manner. She/he exercises the powers of Appointing Authority and Authorising Officer.

Eurojust is therefore looking to appoint an Administrative Director with a proven track record in leading and managing change, while delivering high-quality administrative support within the existing resource constraints.

Key accountabilities

Strategic and operational support

  • Provide support to the operational work of the College, particularly the work of the National Desks related to the cases referred to Eurojust by the competent authorities of the Member States;
  • Support the College in defining its strategic goals and objectives on multi-annual and annual levels, in line with the mission, vision and values of Eurojust;
  • Submit proposals to the College for activities, actions and measures to be taken by the Administration to implement Eurojust’s strategic goals and objectives; and
  • Prepare and implement the strategies, programmes and decisions adopted by the College.

Financial management

  • Draft and implement the budget of Eurojust by exercising the powers of Authorising Officer;
  • Draw up the final accounts of Eurojust and ensure that discharge is granted by the European Parliament;
  • Ensure compliance with the Financial Rules and Regulations of Eurojust, including a timely implementation of audit recommendations; and
  • Report to the College on the implementation of the Annual Work Programme and the budget and present proposals for changes to the Annual Work Programme where appropriate.

Human Resources management

  • Draw up and implement an annual Establishment Plan;
  • Develop and implement sound Human Resources policies for the Administration;
  • Ensure an appropriate level and quality of staffing;
  • Instil and maintain a culture of service; and
  • Foster staff development, motivation and engagement.

Performance management

  • Ensure the proper allocation of administrative resources to support the operational activities of Eurojust;
  • Develop quality management and methods of performance measurement to plan, implement, monitor and evaluate the Administration’s performance to ensure the timely delivery of high-quality products and services provided by Eurojust’s administration; and
  • Provide timely reporting on all financial and non-financial information relevant to Eurojust’s stakeholders.

Internal and external stakeholder relations

  • Provide the College and its President with advice on organisational matters and administrative support;
  • Regularly report to the College through its President on management issues related to the Administration;
  • Represent the Administration in internal and external meetings, in close cooperation with the President;
  • Liaise with the European Commission and other EU institutions, bodies and agencies on matters related to the Administration;
  • Liaise with the European Commission and budgetary authority on budget-related matters; and
  • Ensure effective communication within the Administration and between the College and the Administration.

Eligibility criteria

To be considered for the selection phase, candidates must meet the following formal criteria at the closing date for applications:

  • Nationality: be a national of a Member State of the European Union;
  • University degree or diploma: have either:
    • a level of education that corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more;

or

    • a level of education that corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years (this one year of professional experience cannot be included in the professional experience required below).
  • Professional experience: have at least 15 years of experience acquired after the qualifications referred to above were obtained;
  • Languages: have a thorough knowledge of one of the official languages1 of the European Union and a satisfactory knowledge of a second;
  • Age limit: be able to complete the full five-year mandate before reaching retirement age. For temporary staff of the European Union, retirement age is defined as being the last day of the month in which the person reaches the age of 66.

Selection criteria

Experience and knowledge

Essential:

  • A proven track record of leading and managing change while delivering high-quality administrative support with existing resources;
  • At least 10 years of relevant professional experience and knowledge in the areas mentioned above under ‘key accountabilities’;
  • At least five years of experience and proven success in a relevant managerial position;
  • University degree in Public Administration, Business Administration, Human Resources Management, Economics, Finance, Law or equivalent university degree(s);
  • Knowledge of the EU Staff and Financial Regulations or experience with similar legal frameworks within national or international public organisations;
  • Fluency in English, as this is the vehicular language of Eurojust.

Advantageous:

  • Masters degree or post-graduate qualifications in Public Administration, Business Administration, Human Resources Management, Economics, Finance, Law or equivalent;
  • Knowledge of judicial cooperation in criminal matters;
  • Managerial experience in national or international public organisations.

Competencies

  • Strategic agility and skill to develop organisational strategies;
  • Capacity to make well-founded judgements and decisions;
  • Ability to implement strategic decisions and changes required by the situation;
  • Ability to effectively manage (plan, implement, monitor and evaluate) the day-to-day operations of a complex organisation;
  • Strong leadership skills, communicating and providing long term inspiration on the organisational goals;
  • Ability to effectively lead, build, develop and empower multi-disciplinary teams;
  • Excellent negotiation skills, well-developed political savvy and social intelligence;
  • Ability to establish and foster trust-based relationships across organisational levels, and act as a team player and connector inside and outside the organisation;
  • Perseverance and drive to achieve results;
  • Ability to maintain composure under stressful circumstances;
  • High ethical standards and personal integrity.

Selection procedure and appointment

The College will set up a Selection Board composed of three National Members and a representative of the European Commission. A representative of the General Secretariat of the Council and an external recruitment consultant may also sit as advisors. The Selection Board will screen the candidates against the eligibility and selection criteria and will draw up a shortlist of candidates to be invited for interview. Candidates may be requested to undergo a written test and to participate in an assessment centre run by external recruitment consultants.

Following the interview, the written test and the assessment centre, the Selection Board may decide to organise a second round of interviews with selected candidates. The Selection Board will then present a list of suitable candidates to the College. As part of the overall assessment, proposed candidates may be invited to spend a work day at Eurojust.

The College will interview the proposed candidates and appoint, by a two-thirds majority of its members, the successful candidate. The College may decide on the establishment of a reserve list for the post, which will be valid until 31 December 2018. It may be extended at the discretion of the College. Inclusion in the reserve list does not guarantee recruitment.

Previous employers of shortlisted candidates may be contacted for references.

Provisional timetable:

The interviews, written test and assessment centre are provisionally planned for weeks 16 and 18 of 2017. The final interview with the College may take place during week 24, 25 or 26 of 2017. Candidates are requested to provisionally block their calendars for the aforementioned periods. Any modification to the provisional timetable will be communicated immediately to the relevant candidates participating in this step in the selection procedure.

Eurojust’s objective is to fill the post of Administrative Director by 1 October 2017.

Independence and declaration of interests

Before taking up duties, the Administrative Director will be required to sign a declaration of commitment to act independently in the public interest and to make a declaration in respect of any interests that might be considered prejudicial to her/his independence.

Equal opportunity

Eurojust applies a policy of equal opportunity and non-discrimination in accordance with Article 1(d) of the Staff Regulations2.

What we can offer you - conditions of employment

The position of Administrative Director at Eurojust offers you the opportunity to work for an international organisation with high impact on judicial cooperation. In this exciting and challenging time of transition and change, you will play an active leadership role in support of the College to achieve its mandate.

The Administrative Director will be appointed as a member of the staff of Eurojust, as a temporary agent at grade AD 14 pursuant to Article 2(a) of the Conditions of Employment of Other Servants of the European Union3. The contract will be for a five-year period and may be renewed once, by decision of the College (Article 29(2) of the Council Decision on Eurojust). The Administrative Director is required to serve a probationary period of nine months.

In addition to the basic salary, Eurojust offers a range of benefits:

  • Various allowances to which the job holder may be entitled, such as expatriation and family allowances (household, dependent child, education allowance etc.);
  • A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance, unemployment and invalidity allowance. Further information regarding rights, conditions of employment and benefits can be found in the Conditions of Employment of Other Servants of the European Union4.

Before taking up duties, the Administrative Director must:

  • Have fulfilled any obligations imposed by the laws concerning military service;
  • Produce the appropriate character references as to her/his suitability for the performance of her/his duties5;
  • Undergo a pre-recruitment medical examination to establish that she/he is physically fit to perform her/his duties.

The place of employment is The Hague (Netherlands), the seat of Eurojust.

Application procedure

Candidates are requested to fill in the Application Form in English and submit it by e-mail to adapplications@eurojust.europa.eu.

The reference number of the vacancy must be indicated on the application form, in the heading of the e-mail and in all future correspondence relating to this application.

On the day of the interview, applicants must bring originals or certified copies and photocopies of all the supporting documents concerning their educational qualifications and employment record.

Eurojust has the right to disqualify applicants who fail to submit all the required documents on the date of the interview.

Information about selection procedures at Eurojust and application guidelines can be found here: http://www.eurojust.europa.eu/careers/Pages/application-procedure-form.aspx.

Closing date for applications

The closing date for applications is 17 March 2017 at midnight CET.

Important information for applicants

Applicants are reminded that the work of the Selection Board is confidential. It is forbidden for applicants to make direct or indirect contact with the members of the Selection Board, or for anyone to do so on their behalf.

Protection of personal data

Eurojust will ensure that applicants’ personal data are processed as required by all applicable data protection regulations and, particularly, with the Rules on the Protection and Processing of Personal Data at Eurojust (OJ C 68/1, 19.3.2005).

Essential requirement for the successful candidate: security clearance

The required level of clearance for this post is TOP SECRET.

In the event the National Security Agency of the candidate’s state of nationality issues a negative opinion at the above-mentioned level after the signature of the contract of employment, Eurojust has the right to terminate the contract. 


1 The 24 official languages of the European Union are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Irish, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.
2 http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF.
3 See footnote (2).
4 See footnote (2).
5 Before appointment, successful candidates will be required to produce an official document showing that they do not have a criminal record.

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